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Documentation/Dropbox Integration

Dropbox Integration

Connect your Dropbox account and let AI automatically rename and organize your PDF files. No more messy filenames - just drop files and watch the magic happen.

How It Works

Are your Dropbox folders filled with files like scan_2025_10_07.pdf or invoice1.pdf? Our Dropbox integration works in the background to analyze, rename, and organize your PDF documents based on their content.

The process is simple:

  1. 1Drop a PDF into your watched Dropbox folder
  2. 2Wait 30-60 seconds for processing
  3. 3Find your perfectly renamed file in the output folder

Why Use This Integration

Save Time

Eliminate manual file renaming

Stay Organized

Consistent naming across all documents

Find Files Faster

Searchable, descriptive filenames

Seamless Workflow

Works within Dropbox, no new tools to learn

Getting Started

1

Connect Your Account

  1. Log in to your Renamed.to account
  2. Go to Settings → Integrations
  3. Find the Dropbox integration and click Setup
  4. Click Connect Dropbox Account
  5. Authorize Renamed.to to access your Dropbox
  6. You'll be redirected back with a success message

Note: You may see a browser popup asking to leave the site. Approve this to proceed with authorization.

2

Configure Folders

After connecting, Renamed.to creates a dedicated folder structure in your Dropbox:

/Apps/Renamed.to/

Main application folder

Inbox/

Drop zone for new PDFs to be processed

Renamed/

Output folder where renamed files appear

To configure:

  1. Click Configure on the Dropbox integration card
  2. Review the default folders
  3. Choose your filename template (Auto recommended)
  4. Add additional watched folders if needed
  5. Click Save
3

Start Using It

  1. Open Dropbox and navigate to /Apps/Renamed.to/Inbox
  2. Drop a PDF file (e.g., invoice1.pdf)
  3. Wait 30-60 seconds for processing
  4. Check the /Apps/Renamed.to/Renamed folder
  5. Find your file with its new name (e.g., 2025-08-31_AcmeCorp_Invoice_INV-12345.pdf)

Folder Structure

Renamed.to creates a dedicated folder structure in your Dropbox:

/Apps/Renamed.to/

Main folder in your Dropbox Apps directory

Inbox/

Drop zone for new PDFs to be processed

Renamed/

Output folder where renamed files appear

How Files Are Named

Renamed.to uses intelligent AI to create professional, organized filenames that make your documents easy to find and sort.

Auto Mode (Recommended)

AI intelligently analyzes your document and creates professional filenames using enterprise-grade naming standards. No configuration needed - just works.

• Smart date detection: Includes dates only for transactional documents (invoices, receipts, statements)

• Document type recognition: Uses standardized types (Invoice, Receipt, Contract, Bank Statement, etc.)

• Business context awareness: Detects department context (accounting, HR, legal) and adapts naming

• Cross-platform safe: Uses underscores, no special characters, works everywhere

• Professional standards: Based on Harvard DMP, ISO 15489, and enterprise best practices

Real Examples

Original filename

scan_2025_10_07.pdf

AI-generated filename

2025-10-07_AcmeCorp_Invoice_INV-12345.pdf

Original filename

receipt1.pdf

AI-generated filename

2025-09-15_Starbucks_Receipt_$12.45.pdf

Original filename

document.pdf

AI-generated filename

2025-08-20_LegalCorp_Contract_Agreement.pdf

What the AI Recognizes

Document dates (only for transactional docs)
Company and organization names
Standardized document types (Invoice, Receipt, Contract, Bank Statement, Payslip, etc.)
Reference numbers (invoice numbers, PO numbers, tracking numbers)
Business department context (accounting, HR, legal, operations)
Special identifiers (account numbers, tracking codes, policy numbers)

Why This Works So Well

Always sorted: Files automatically appear in date order, making them easy to find
Works everywhere: Safe for any device, cloud service, or backup system
Business smart: Recognizes different document types and names them appropriately
Professional: Consistent, clean filenames that look great in any folder

Common Questions

How long does processing take?

Most files are processed within 30-60 seconds. The file will disappear from your Inbox folder and appear in the Renamed folder when complete.

What if the AI gets the filename wrong?

While we strive for 95%+ accuracy, you can manually adjust filenames in Dropbox if needed.

Can I organize files into subfolders?

Yes. You can configure additional watched folders for different document types or clients. Each folder can have its own template and organization rules.

Is my data secure?

Yes. Your files are processed securely and temporarily - we don't store your documents. The integration only accesses folders you specify, and you can disconnect anytime.

Can I use this with shared Dropbox folders?

Yes. The integration works with shared folders as long as you have editing permissions. Team members can benefit from consistent file naming across the organization.

Ready to Automate Your File Organization?

Connect your Dropbox account and start experiencing the "set it and forget it" magic. Your files will be perfectly organized from now on.

Connect Dropbox NowLearn About AI Renaming