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Stop renaming research PDFs manually

Auto-title by title/author/year in under 3 minutes. 95%+ accuracy on supported academic layouts with confidence preview before apply.

Try Free NowSee how it works
SOC 2–aligned (not certified)Originals never modifiedWorks with Drive & DropboxNo credit card to start

Watch 2-Minute Demo

See how to rename your first batch of invoices—from Drive connection to approved filenames—in under 3 minutes.

3.0 hrs
Monthly hours saved (typical)
95%+
Academic layout detection (supported)
< 3 min
Time to first batch
For researchers & students

Turn chaotic downloads into cite-ready libraries

Designed for grad students, research assistants, and librarians juggling papers across courses and labs.

Untitled downloads everywhere

PDFs arrive as download.pdf, arXiv numbers, or publisher IDs—impossible to scan before a deadline.

Lost citations during crunch time

Hours disappear renaming or searching for the latest manuscript version when preparing a slide deck.

Collaboration friction

Teams using shared drives need consistent Title_Author_Year formats so everyone can find the file instantly.

There's a better way to handle this

First win in under 3 minutes

1

1. Connect Drive or Dropbox

60 seconds

Pick the folder you already use for research papers. We never move your originals. No migration required.

2

2. Drop in your PDFs

45 seconds

Drag papers, lecture notes, or dataset docs. We extract title, author, year, and venue automatically using OCR + AI.

3

3. Preview & apply

60 seconds

Review every suggested filename with confidence scores. Approve the batch and we write clean copies you can undo anytime.

95%+ accuracy on supported academic templates. Confidence preview before every batch.
Use Case Example

How a small CPA firm could save 18 hours monthly

Illustrative example: A 4-person CPA firm processing 2,400+ monthly documents could eliminate manual invoice renaming and cut monthly close time by 2 days.

The Challenge

Consider a typical 4-person CPA firm in Austin or Dallas managing bookkeeping for 23 small business clients. Each month, they process 2,000–2,500 invoices, receipts, and bank statements—most arriving as unlabeled PDFs via email or client Dropbox folders.

Such firms typically have a junior bookkeeper spending 18–22 hours monthly manually renaming files before they can begin actual reconciliation work. Inconsistent naming leads to duplicate uploads and missed invoices during monthly close.

How Renamed.to Could Help

A firm like this could connect Renamed.to to their Google Workspace shared drives and configure per-client templates for invoices, receipts, and bank statements using the pattern library.

Files uploaded to /Clients/ClientName/Inbox would be automatically processed. Renamed files would appear in /Ready with confidence scores. The bookkeeper could review and approve batches in under 15 minutes.

Expected Benefits

  • Up to 18 hours saved monthly — bookkeeper focuses on reconciliation, not file cleanup.
  • Eliminate duplicate uploads — content-based deduplication catches repeats automatically.
  • Faster monthly close — files organized before reconciliation starts.
  • Improved client satisfaction — faster turnaround on financials, fewer follow-up requests.

Note: This is an illustrative example based on typical US CPA firm workflows and market research. Individual results may vary based on document volume, complexity, and existing processes. Time savings estimates assume 15–25 seconds saved per document compared to manual renaming.

Up to 18 hrs

Potential time saved

2,400+

Monthly volume

4

Team members

~420%

Estimated ROI

Example Firm Profile

  • LocationAustin/Dallas
  • Team size4 CPAs
  • Clients served23
  • Use caseMonthly close

Could your firm benefit from similar time savings? Start your free trial →

6 templates • Under 3 min setup

Templates built for academia

Start with these patterns and adapt them for your department or group.

2,400+ accountants use these
95%+ accuracy
Free to start
95%

Research paper

Before
messy_filename.pdf
After
{Year}_{AuthorLast}_{Title}.pdf
Template
{Year}_{AuthorLast}_{Title}.pdf

Great for journal articles, arXiv submissions, conference proceedings.

95%

Syllabus

Before
messy_filename.pdf
After
{Course}_{Semester}_{Year}_Syllabus.pdf
Template
{Course}_{Semester}_{Year}_Syllabus.pdf
95%

Lecture notes

Before
messy_filename.pdf
After
{Course}_{Date}_{Topic}.pdf
Template
{Course}_{Date}_{Topic}.pdf

Keep slides and notes sorted by session date and theme.

95%

Dataset documentation

Before
messy_filename.pdf
After
{Project}_{Dataset}_{Version}_Docs.pdf
Template
{Project}_{Dataset}_{Version}_Docs.pdf
95%

Transcripts & forms

Before
messy_filename.pdf
After
{Name}_{Institution}_{Year}_Transcript.pdf
Template
{Name}_{Institution}_{Year}_Transcript.pdf
95%

Thesis drafts

Before
messy_filename.pdf
After
{Name}_{ThesisTitle}_Draft-{Version}.pdf
Template
{Name}_{ThesisTitle}_Draft-{Version}.pdf
First batch under 3 minutes

Start with any template

Connect Google Drive or Dropbox. Drop 5 files. Get clean filenames with confidence scores.

Free 50 docs/month • No credit card • 2 min setup

Calculate time saved

Adjust sliders to match your monthly volume. See time saved vs. manual renaming.

600 files0 → 10k
18 seconds0 → 120
$40/hour$10 → $200

Time saved

3.0 hours

Every month your team gets back 3.0 hours for client work.

Cost savings

$120

Monthly savings at $40/hr fully-loaded labor cost.

Average 15–25 seconds saved per document. Based on real usage from researchers processing 400–1,000 papers monthly.

Security & Compliance Built In

Enterprise-grade security and compliance controls designed for accounting firms handling sensitive financial documents.

End-to-end Encryption

TLS 1.3 in transit, AES-256 at rest. Your files are encrypted from upload through processing. Keys rotated quarterly.

US Data Residency

Processing occurs in US data centers with SOC 2–aligned controls. No cross-border transfers for US tenants.

2FA & SSO Ready

Enforce two-factor authentication for all users. SSO support via Google Workspace and Microsoft 365 for enterprise teams.

Role-Based Access

Granular permissions per user and client folder. Audit logs track every file access, rename, and approval with full attribution.

Limited OAuth Scopes

Request folder-level access only—never full Drive/Dropbox. Tokens stored encrypted, auto-expire after 90 days, revocable instantly.

SOC 2–aligned controls (not certified)

Controls mapped to SOC 2 principles. GDPR/CCPA-ready. Pen-test and security review cadence appropriate for startup scale.

Data Retention & Purge Policy

What we store

Extracted metadata (vendor, amount, date, invoice #) kept for 90 days for template learning. Original files never stored—processed in-memory only.

Your control

Purge metadata anytime from your dashboard. Disconnect integration to revoke all access instantly. Full data export available before deletion.

View full Security documentation →

Confidence Controls & Error Handling

Set confidence thresholds, bulk-approve high-confidence items, and route uncertain renames to manual review.

Three-Tier Confidence System

High Confidence

95-100%

All fields extracted cleanly. Auto-approve enabled by default. Bulk-approve entire batches with one click.

Medium Confidence

80-94%

One or more fields uncertain. Requires manual review. Side-by-side preview shows original vs. suggested name.

Low Confidence

<80%

Extraction failed or very uncertain. Flagged for manual rename. Originals never touched—you keep full control.

Configurable Thresholds

Customize confidence rules per client or globally for your firm.

Auto-approve threshold95%

Files above this score process automatically. Lower to 90% for faster throughput; raise to 98% for extra caution.

Review queue threshold80%

Files between 80-94% go to your review queue. Adjust based on team capacity and risk tolerance.

Skip thresholdBelow 80%

Files below this score skip processing entirely. You handle them manually or upload better scans.

Duplicate Prevention & Idempotency

Content-based deduplication

Every file gets a content hash (SHA-256). If you upload the same invoice twice, we detect it and skip processing—no duplicate renames created.

Filename collision handling

If a renamed file already exists, we append (2), (3), etc. Or set custom collision rules per client.

Re-run safety

Run the same batch multiple times—already-processed files skip automatically. No risk of re-renaming or overwriting.

Audit trail

Every rename logged with timestamp, user, original name, new name, confidence score, and template used. Export CSV for compliance.

Keep everything inside your existing folders

No migrations—just point Renamed.to at the folders you already share with your lab or cohort.

Google Drive course library
No Migration Required
1

Create /Courses/{Course}/Incoming for weekly readings.

2

Drop PDFs from the LMS or email into Incoming.

3

Renamed.to auto-titles and moves copies into /Courses/{Course}/Ready with Title_Author_Year patterns.

Drive setup guide
Dropbox shared lab space
No Migration Required
1

Connect your lab’s Dropbox shared folder.

2

Point Renamed.to at /Lab/{Project}/Papers/Inbox.

3

Renamed copies land in /Lab/{Project}/Papers/Organized ready for Zotero or shared notes.

Dropbox integration

Ready to get started? Connect your Drive or Dropbox account and process your first batch in under 3 minutes.

Try Free Now

Frequently asked questions

How accurate is Renamed.to on research papers?

We deliver 95%+ accuracy on supported academic layouts. Every rename shows a confidence score. Preview mode lets you spot-check every suggested filename before apply. You can correct and save rules for next time.

Will you overwrite my original files?

No. Safe-Rename writes new files alongside your originals and keeps them untouched. You can undo any batch with one click. Originals are never modified or deleted. Content-based deduplication prevents processing the same file twice.

Is Renamed.to secure and compliant for research teams?

We align our controls to SOC 2 principles (not certified). All data encrypted in transit (TLS 1.3) and at rest (AES-256). US data residency in certified data centers. 2FA and SSO support. Role-based access controls and full audit logs. GDPR and CCPA ready.

Do you pull titles from PDFs automatically?

Yes. We extract title, author, year, venue, and more using OCR + AI. Confidence preview lets you review before apply. Works with most academic PDF layouts including arXiv, JSTOR, and publisher formats.

Will this work with arXiv, JSTOR, or publisher PDFs?

We handle most academic PDF layouts. You can fine-tune templates with fallback fields for tricky publishers. Templates support custom fields like {Title}, {AuthorLast}, {Year}, {Venue}, and more.

How do collaborators access renamed files?

We write renamed copies into the same Drive or Dropbox folders you already share. No extra accounts required. Perfect for lab groups and research teams.

What file formats do you support?

We process PDFs with OCR for scanned documents. Support for research papers, syllabi, lecture notes, dataset documentation, transcripts, and thesis drafts. 300+ DPI recommended for best OCR accuracy.

Can I customize filenames for grants or datasets?

Absolutely. Templates support custom fields like {Project}, {Version}, {Dataset}, {Course}, {Semester}, {Name}, and more. Save presets per research initiative or course.

How do you handle low-confidence or uncertain renames?

Files with confidence below your threshold go to a review queue. Side-by-side preview shows original vs. suggested name. You can bulk-approve high-confidence items (95%+) and manually review medium-confidence (80-94%).

How long does it take to process files?

First batch under 3 minutes including setup. Processing speed depends on file size and page count. Most single-page papers process in 5–15 seconds. Batch of 100 papers typically completes in under 10 minutes.

Integrations

Works where your files live

Native integrations with cloud storage. Connect automation platforms for complex workflows. Use our API for custom builds.

Cloud Storage

Google Drive
Auto-rename in Drive folders
Dropbox
Background folder processing

Testimonials

Proven results across teams

Real metrics from bookkeepers, researchers, and operations teams

89% time saved

“I process 200+ client invoices per month. Renamed.to cut my filing time from 3 hours to under 20 minutes. The accuracy is consistently above 95%, and when I save a rule for a vendor, it handles everything automatically.”

I

Ina C.

Bookkeeper, Small Business Clients

Under 3 min setup

“Downloaded 60 research papers last week. Created 3 naming rules based on author and year. Now everything files itself into the right folder with zero manual work. First rename took under 3 minutes to set up.”

D

David P.

PhD Candidate, Computer Science

8-person team scaled

“We handle contracts, NDAs, and vendor agreements daily. The confidence score preview lets us catch edge cases before they file. Saved rules scaled across our team of 8. No more IMG_4387.pdf in our shared Drive.”

M

Marcel T.

Operations Admin, Legal Tech