Document naming for researchers
Stop renaming research papers manually
AI extracts title, author, year, and DOI from every PDF. 500+ papers organized in one afternoon. Confidence preview before apply.
Researchers · Paper Naming
Automatically rename research papers using AI that extracts title, author, year, and DOI from PDFs.
- Connect Google Drive or Dropbox — AI processes papers as they arrive from arXiv, JSTOR, or collaborators.
- Title, author names, year, and DOI encoded into every filename automatically.
- Per-project naming templates saved and reused. No reconfiguration needed.
Researchers organize 500+ paper libraries in one afternoon with 95%+ extraction accuracy.
Your research folder today vs. tomorrow
Every researcher drowns in unlabeled PDFs. AI reads each document and extracts title, author, year, and DOI automatically.
Before — your downloads folder right now
1912.01703.pdfarXiv ID tells you nothing about the paper
download (3).pdfWhich paper? Which version? Which semester?
manuscript_final_v2_FINAL.pdfYour own drafts are impossible to track
S0140673620301835.pdfPublisher ID — useless for quick reference
paper.pdfOne of 200+ files named "paper.pdf"
Average time to find a specific paper: 3-5 minutes of searching, opening, closing.
After — 3 minutes with Renamed.to
2019_Vaswani_Attention-Is-All-You-Need.pdfYear, author, title — cite-ready at a glance
2024_Chen_Large-Language-Models-Survey.pdfInstantly findable by author or topic
2023_Smith_Thesis-Draft-v3.pdfYour own work organized by version
2022_Nature_Climate-Change-Meta-Analysis.pdfJournal name included for quick reference
2024_Lab-Report_Experiment-42_Results.pdfLab reports tagged by experiment number
Time to find any paper: type 3 letters in your file browser. Done.
From download chaos to cite-ready library
AI handles the tedious extraction work. You review, approve, and get back to research.
Papers arrive
Research papers, theses, and datasets land in your folder — from arXiv, JSTOR, publishers, and collaborators.
1912.01703.pdfdownload (3).pdfmanuscript.pdfAI extracts metadata
OCR reads title, author names, publication year, and DOI from the document content automatically.
Title: Attention Is All You NeedAuthor: Vaswani et al.Year: 2017Preview & approve
Review every suggested filename with confidence scores. Bulk-approve high-confidence batches.
95% confidenceSide-by-side previewOne-click approveCite-ready library
Clean filenames following Author_Year_Title convention. Ready for Zotero, Mendeley, or shared drives.
2017_Vaswani_Attention-Is-All-You-Need.pdfUse case example
"I finally found that paper I read last year"
A PhD student in computational biology had accumulated 500+ papers over three years of research. arXiv IDs, publisher codes, and "download (47).pdf" files made it impossible to find anything without opening dozens of files.
After connecting their Google Drive research folder, they processed the entire library in one afternoon. Author names, publication years, and paper titles were extracted automatically and encoded into each filename.
Literature review prep went from half a day of hunting to 15 minutes of browsing. The student now processes new papers weekly and keeps their library citation-ready.
Illustrative example based on typical academic research workflows. Individual results vary based on library size, document formats, and existing processes.
4.2 hrs
Saved monthly
500+
Papers organized
200+
Papers/month processed
95%+
Auto-approved
Naming templates for research
Start with field-tested patterns or customize per project. Save templates and reuse across semesters.
Research papers
{Year}_{AuthorLast}_{Title}.pdfPerfect for journal articles, arXiv papers, and conference proceedings. Cite-ready at a glance.
Thesis drafts
{Name}_{Title}_Draft-{Version}.pdfTrack your own writing with version numbers. Never lose the "final" final draft again.
Lab reports
{Date}_{Project}_{Experiment}_Results.pdfKeep experiment data organized by project and date for easy retrieval.
Datasets & documentation
{Project}_{Dataset}_{Version}_Docs.pdfTrack dataset versions and documentation across research projects.
Why researchers choose Renamed.to
Purpose-built for academic documents vs. manual renaming or generic file tools.
| Feature | Renamed.to | Manual | Generic Tools |
|---|---|---|---|
| Extracts title, author, year, DOI | |||
| Works with scanned PDFs (OCR) | |||
| Per-project naming templates | |||
| Batch 500+ papers in under 10 min | |||
| Works with Google Drive & Dropbox | |||
| Confidence preview before apply | |||
| One-click undo (originals untouched) | |||
| Zotero/Mendeley compatible output |
Calculate your time savings
Adjust sliders to match your monthly paper volume. See what you get back for research.
Based on manual rename time of 45s per paper. Actual savings vary by document complexity and naming convention.
Security built for research data
Enterprise-grade encryption, access controls, and audit trails for sensitive research files.
Encryption & residency
TLS 1.3 in transit, AES-256 at rest. US data centers with SOC 2-aligned controls. Keys rotated quarterly.
Access & audit
2FA and SSO via Google Workspace or Microsoft 365. Role-based permissions. Every file access, rename, and approval logged with full attribution.
Quality controls
Every rename shows a confidence score. Preview side-by-side before applying. One-click undo — originals are never modified or deleted.
Files stored temporarily during processing (under 10 minutes), then deleted. Purge filename data anytime from your dashboard. Full security documentation →
Frequently asked questions
How do I automatically rename research papers?
Connect your Google Drive or Dropbox folder, drop your PDFs, and Renamed.to extracts title, author names, publication year, and DOI automatically using AI and OCR. Preview every suggested filename with confidence scores, then approve the batch. 500+ papers organized in one afternoon.
How accurate is the metadata extraction?
We deliver 95%+ extraction accuracy on supported academic layouts (arXiv, JSTOR, major publishers). Every rename shows a confidence score. Preview mode lets you spot-check every suggested filename before apply. AI works with Auto mode, academic templates, or custom patterns you define.
Will you overwrite my original files?
No. Safe-Rename writes new files alongside your originals and keeps them untouched. You can undo any batch with one click. Originals are never modified or deleted. Content-based deduplication prevents processing the same file twice.
Does it work with arXiv, JSTOR, and publisher PDFs?
Yes. Our OCR engine processes PDFs from arXiv, JSTOR, Elsevier, Springer, Nature, and most academic publishers. Works with digital PDFs and scanned documents. 300+ DPI recommended for best accuracy on scans.
Can I save naming rules per project or lab?
Yes. Save templates per research project, lab, or course and reuse them. Templates support dynamic fields like {Title}, {AuthorLast}, {Year}, {DOI}, {Journal}, and more. Set custom confidence thresholds per project. No reconfiguration needed semester-to-semester.
Does it integrate with Zotero or Mendeley?
Yes. Renamed files use citation-friendly formats that match reference manager conventions. Output filenames are compatible with Zotero, Mendeley, and EndNote. Perfect for building searchable libraries that sync with your citation manager.
What does it cost?
Free for up to 50 documents per month. Paid plans start at $29/month for 500 documents. Volume pricing available for labs processing 2,000+ papers monthly. No credit card required to start.
From researchers
What researchers are saying
“I spent years searching through 'download (47).pdf' files. Now I find any paper in seconds by typing the author name.”
David R.
PhD Candidate, Computational Biology
500+ papers organized
“Our lab shared drive was chaos. Now every paper follows the same Year_Author_Title format and anyone can find what they need.”
Maria L.
Research Lab Manager
12-person lab team
“Literature review prep used to take half a day. Now I process new papers weekly and my Zotero library stays perfectly organized.”
James K.
Postdoctoral Researcher
4.2 hrs saved/month
Ready to organize your research library?
Connect your research folder, drop your first batch, and see cite-ready filenames in under 3 minutes.
Free 50 docs/month · No credit card · Originals never modified
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