Document naming for trucking & logistics
Every BOL, POD, and inspection report — named right, dispatched right
AI reads PRO numbers, BOL numbers, and MC/DOT numbers from trucking documents. 6,000 documents per month, organized in minutes.
Trucking & Logistics · Document Naming
Automatically rename trucking documents using AI that reads PRO numbers, BOL numbers, and driver IDs.
- Connect Google Drive or Dropbox — AI processes files as they arrive from drivers and brokers.
- PRO numbers, BOL numbers, and MC/DOT numbers encoded into every filename automatically.
- Settlement packages ready — carrier invoices and PODs pre-organized by load and driver.
Trucking companies process 6,000+ documents per month with 95%+ extraction accuracy.
Your dispatch folder today vs. tomorrow
Every trucking operation drowns in unlabeled files. AI reads each document and encodes PRO numbers, carrier codes, and driver IDs into the filename.
Before — your shared drive right now
BOL_scan.pdfNo PRO number, no shipper, no origin-dest
delivery_receipt.pdfWhich load? Which driver? Delivered when?
carrier_invoice_3.pdfWhich carrier? Which MC number? Which load?
inspection_report.pdfWhich driver? Which truck? Pass or fail?
rate_con_updated.pdfWhich broker? Which lane? Updated when?
Average time to find a specific document: 4-8 minutes of searching, opening, closing.
After — minutes with Renamed.to
BOL-48291_PRO-7834_AcmeShip_Chicago-Dallas_2026-01-15.pdfBOL, PRO, shipper, lane — dispatch-ready
POD_PRO-7834_TargetDC_2026-01-17_Delivered.pdfPRO, consignee, date, status — billing-ready
INV-5621_SwiftCarrier_MC-489201_2026-01-15_$3,200.pdfInvoice, carrier, MC, amount — settlement-ready
INSP_2026-01-16_DRV-Martinez_Unit-4821_Tulsa_Pass.pdfDate, driver, unit, result — safety-ready
RATECON_BRK-CH-Robinson_Chicago-Dallas_$3,200_2026-01-12.pdfBroker, lane, rate — ops-ready
Time to find any document: type 3 letters in your file browser. Done.
AI naming across every load phase
From dispatch to settlement — documents named correctly from the moment they arrive.
Dispatch
Rate confirmations, BOLs, and load assignments
Connect your shared drive. Drop rate confirmations, BOLs, and load sheets into the inbox. AI reads PRO numbers and carrier IDs, encoding them into every filename before trucks roll.
Connect Drive or Dropbox → drop files → AI extracts PRO numbers automatically.
Rate confirmations, bills of lading, load assignments, broker packets
In transit
PODs, inspection reports, and driver logs
AI reads PRO numbers, driver IDs, and inspection results from proof of delivery, DOT inspections, and ELD exports as they arrive from drivers on the road. Delivery status and locations encoded automatically.
Files arrive from drivers → AI reads PRO numbers and driver IDs → naming applied instantly.
Proof of delivery, FMCSA inspections, ELD exports, trip logs
Settlement
Carrier invoices, lumper receipts, and factoring
Carrier invoices, lumper receipts, accessorial charges, and factoring documents — already named by PRO number and carrier. No last-minute renaming before settlement cutoff.
Settlement docs already organized → export clean package → send to broker or factor.
Carrier invoices, lumper receipts, accessorial charges, factoring documents
Trucking Document Intelligence
AI detects and encodes industry-specific identifiers from BOLs, PODs, invoices, and inspection reports automatically.
Use case example
How a regional carrier with 50 trucks could save 40+ hours monthly
6,000+ documents per month from drivers, brokers, and shippers across a 50-truck fleet. A dispatch coordinator spends 40-45 hours monthly organizing BOLs, PODs, and carrier invoices before settlement can process loads. Wrong PODs get matched to wrong loads. Carrier invoices can't be found by MC number during rate disputes.
Connect dispatch shared drives. AI reads PRO numbers and BOL numbers, detects MC/DOT numbers, and encodes driver IDs into every filename. BOLs searchable by lane and shipper, PODs organized by delivery date and status, invoices indexed by carrier and amount.
Expected benefits:
- 40-45 hours saved monthly — coordinator focuses on dispatch operations, not file cleanup
- Load tracking built into filenames — PRO-7834 encoded automatically, no more matching wrong PODs to loads
- Settlement packages ready for processing — invoices and PODs pre-organized by carrier and load date
Illustrative example based on typical regional carrier workflows. Individual results vary based on fleet size, document volume, and existing processes.
6,000+
Docs per month
40-45 hrs
Coordinator time saved
50
Trucks in fleet
~450%
Estimated ROI
Naming templates for trucking
Start with field-tested patterns or customize per carrier. Save templates and reuse across terminals.
Bills of lading
BOL-{Number}_PRO-{Number}_{Shipper}_{Origin}-{Dest}_{Date}.pdfTrack by BOL and PRO number. Origin-destination and shipper encoded for dispatch tracking.
Proof of delivery
POD_PRO-{Number}_{Consignee}_{DeliveryDate}_{Status}.pdfDelivery confirmation with consignee and status. Date indexed for billing and claims.
Carrier invoices
INV-{Number}_{Carrier}_MC-{Number}_{LoadDate}_${Amount}.pdfSettlement-ready naming. Carrier MC number and load amount indexed for AP processing.
FMCSA inspection reports
INSP_{Date}_{Driver}_{Unit}_{Location}_{Result}.pdfDOT compliance tracking. Driver, unit, and result encoded for safety file maintenance.
Why trucking companies choose Renamed.to
Purpose-built for trucking documents vs. manual renaming or generic file tools.
| Feature | Renamed.to | Manual | Generic Tools |
|---|---|---|---|
| Reads PRO numbers & BOL numbers | |||
| MC/DOT number encoding | |||
| Driver ID & trailer number detection | |||
| Batch 6,000+ docs per month | |||
| Works with Google Drive & Dropbox | |||
| Confidence preview before apply | |||
| One-click undo (originals untouched) | |||
| Per-carrier naming templates |
Calculate your time savings
Adjust sliders to match your monthly document volume. See what your team gets back.
Average 15-30 seconds saved per trucking document. Based on typical carrier workflows.
Time saved monthly
41.7
hours
Cost savings monthly
$1877
at $45/hr labor cost
Security built for carrier documents
Enterprise-grade encryption, access controls, and audit trails for sensitive trucking files.
Encryption & residency
TLS 1.3 in transit, AES-256 at rest. US data centers with SOC 2-aligned controls. Keys rotated quarterly.
Access & audit
2FA and SSO via Google Workspace or Microsoft 365. Role-based permissions. Every file access, rename, and approval logged with full attribution.
Quality controls
Every rename shows a confidence score. Preview side-by-side before applying. One-click undo — originals are never modified or deleted. Audit trail exportable as CSV.
Files stored temporarily during processing (under 10 minutes), then deleted. Purge filename data anytime from your dashboard. Full security documentation →
Frequently asked questions
How does AI read PRO numbers from trucking documents?
Our AI uses OCR and document intelligence to extract PRO numbers, BOL numbers, MC/DOT numbers, and driver IDs from bills of lading, proof of delivery, and carrier invoices. Works with scanned PDFs, driver-submitted photos, and TMS exports. 95%+ accuracy on tested trucking document types.
Does it understand MC and DOT number formats?
Yes. The AI recognizes motor carrier (MC) numbers, DOT numbers, and SCAC codes from document headers and carrier information blocks. Carrier identifiers are encoded into filenames automatically so documents are searchable by carrier without manual tagging.
How does driver ID tracking work?
AI detects driver names, employee IDs, and CDL numbers from inspection reports, trip logs, and delivery documents. Each driver is encoded into the filename for easy filtering during safety file reviews and settlement processing.
Does it integrate with McLeod or TMW?
Not directly yet. Renamed.to works with Google Drive and Dropbox — the file storage layers that TMS platforms export to. Process files in your shared drive and maintain consistent naming across your document archive.
Can different terminals use their own naming rules?
Yes. Set up terminal-specific folders with custom templates. Each dispatch office, maintenance shop, and settlement department gets their own naming patterns. Files processed automatically as they arrive from drivers and brokers.
How does it handle settlement packages?
Settlement documents — rate confirmations, BOLs, PODs, lumper receipts, and carrier invoices — are already named with PRO numbers and load dates throughout the delivery cycle. At settlement, export a clean package organized exactly how the broker or factoring company needs it.
What does it cost?
Free for up to 50 documents per month. Paid plans start at $29/month for 500 documents. Volume pricing available for carriers processing 6,000+ documents monthly. No credit card required to start.
From the road
What trucking teams are saying
“50 trucks, 200 loads a week, and every BOL was a mess. Now every document lands with the right PRO number and carrier code. Our settlement team processes loads in half the time.”
Operations Manager
Regional Carrier
42 hrs saved/month
“Factoring used to mean a full day of assembling document packages per week. The settlement package is now ready by noon. Our factoring company loves us.”
Settlement Coordinator
Owner-Operator Fleet
8 hrs → 2 hrs weekly
“Inspection reports filed by driver and result saved us during a DOT audit. We pulled every inspection for the questioned driver in seconds and showed clean compliance.”
Safety Director
LTL Carrier
6,000+ docs/month
Ready to organize your trucking documents?
Connect your shared drive, drop your first batch, and see clean filenames in minutes.
Free 50 docs/month · No credit card · Originals never modified
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