Terms of Service

2. Account registration

To access certain features, you may need to create an account. You agree to provide accurate information and keep it up to date. You are responsible for maintaining the confidentiality of your credentials and for all activities that occur under your account.

You may authenticate using email/password or optional third‑party providers (e.g., Microsoft, Google). When using a third‑party provider, you authorize us to receive your name, email, and provider identifier to create or authenticate your account. We do not receive your password from those providers.

3. Acceptable use

You agree not to:

• Violate any applicable law or regulation;
• Upload or transmit any content that is unlawful, harmful, or infringes intellectual property rights;
• Attempt to interfere with or compromise the integrity or security of the Service;
• Reverse engineer or decompile any part of the Service except as permitted by law.

4. Dropbox integration

You may optionally connect your Dropbox account to use file renaming in folders you select. By connecting Dropbox, you authorize us to access and process files and metadata in those folders solely to provide the Service (listing files, generating a suggested filename, and moving/renaming the file within your Dropbox). We process file contents transiently for renaming and do not retain file contents after processing.

• You can disconnect Dropbox at any time in settings; this revokes our access.
• We store only what is necessary to maintain the connection (encrypted tokens), your selected folder settings, and audit logs of original/suggested filenames.
• You are responsible for having the rights to the content you process and for complying with applicable law and Dropbox’s Acceptable Use Policy.
• Dropbox’s terms and privacy policy apply to your use of Dropbox: dropbox.com/en/terms | dropbox.com/privacy.

5. OneDrive integration

You may optionally connect your Microsoft OneDrive account. By enabling the integration, you authorize us to access Microsoft Graph resources limited to the folders you select so that we can detect new PDF files, generate suggested filenames, and move or rename files within your OneDrive on your instructions.

• We store only the data that is necessary to maintain the connection, including an encrypted refresh token, the OneDrive account identifier, optional profile data (display name and email), watched folder metadata, and job status information. We do not keep file content once processing is complete.
• Webhook notifications from Microsoft Graph are limited to the subscription IDs we generate for your selected folders. We queue and process those events to download eligible files transiently, apply AI-generated naming suggestions, and then move or rename the file within your OneDrive according to your configuration.
• Audit logs record timestamps, folder identifiers, and the original and suggested filenames to provide accountability. These logs never contain the underlying file content.
• You can pause or disconnect the integration at any time from your account settings. Doing so revokes our access token and stops further webhook processing, although existing audit entries may remain for compliance and billing records.
• Your use of OneDrive remains subject to Microsoft's terms and privacy policy: microsoft.com/licensing/terms | privacy.microsoft.com.

6. Subscription & payment

Some features of the Service require a paid subscription. Subscriptions are billed in advance on a recurring basis (e.g., monthly or annually). Payments are processed by our Merchant of Record, Polar.

• Auto-renewal: Your subscription will automatically renew at the end of each billing cycle unless you cancel it through your account settings before the renewal date.
• Refunds: Payments are non-refundable, except where required by law.
• Price Changes: We reserve the right to change subscription fees. We will provide you with reasonable prior notice of any price changes.

7. Intellectual property

We retain all rights, title and interest in and to the Service. You retain all rights to the files and content you upload ("User Content"). By uploading User Content, you grant us a limited licence to process it solely for providing the Service.

You represent and warrant that you own or have the necessary licenses, rights, and permissions for your User Content, and that your User Content does not infringe on the rights of any third party.

8. Disclaimer

The Service is provided on an "as-is" and "as-available" basis. We make no warranties regarding availability, reliability or suitability for a particular purpose.

9. Liability

For users within the European Union, we are liable without limitation for intent and gross negligence, and for damages resulting from injury to life, body or health. For slight negligence, we are only liable for the breach of essential contractual obligations, limited to typical, foreseeable damages.

For users outside the European Union, to the maximum extent permitted by law, we shall not be liable for any indirect, incidental, special, consequential or punitive damages, or any loss of profits or revenues. Our total liability shall not exceed the amount you paid us in the past six months.

OneDrive Integration: We are not liable for file modifications, data loss, or service interruptions caused by (a) your misconfiguration of watched folders, naming templates, or destination settings, (b) Microsoft Graph API downtime, rate limiting, or changes to the API, (c) conflicts between our rename operations and simultaneous edits by other applications or users, or (d) Microsoft's suspension or termination of your OneDrive account. You are responsible for maintaining backups of critical files before enabling automated renaming.

10. Indemnification

You agree to indemnify, defend, and hold harmless upspawn software UG (haftungsbeschränkt) and its officers, directors, employees, and agents from and against any claims, liabilities, damages, losses, and expenses, including reasonable legal fees, arising out of or in any way connected with: (a) your upload, synchronization, or processing of User Content that infringes third-party intellectual property rights, privacy rights, or other legal rights; (b) your breach of these Terms or applicable laws; (c) your violation of Microsoft's, Dropbox's, or any other third-party service's terms of service; or (d) your negligent or wrongful conduct. This indemnification obligation does not limit your rights as a consumer under mandatory law.

11. Termination

You may stop using the Service at any time. We may terminate or suspend your access if you violate these Terms. Upon termination, your right to use the Service will cease, and we may delete your data in accordance with our Privacy Policy.

12. Governing law

These Terms are governed by the laws of the Federal Republic of Germany, excluding its conflict of law rules. If you are a consumer residing in the EU, you also benefit from any mandatory provisions of the law of your country of residence.

The place of jurisdiction is Berlin, Germany, if you are a merchant (Kaufmann). For consumers in the EU, statutory jurisdiction rules apply. For all other users, you agree to the exclusive jurisdiction of the courts in Berlin, Germany.

In the event of any discrepancies between the English Terms of Service and the German Allgemeine Geschäftsbedingungen (AGB), the German AGB shall prevail.

13. Changes to Terms

We may modify these Terms from time to time. We will notify you of material changes. Continued use of the Service constitutes acceptance of the updated Terms.