Document naming for ecommerce & retail
Every invoice, product sheet, and shipping label — named right, tracked right
AI reads SKUs, order numbers, and vendor codes from ecommerce documents. 5,000 documents per month, organized in minutes.
Ecommerce & Retail · Document Naming
Automatically rename ecommerce documents using AI that reads SKUs, order numbers, and vendor codes.
- Connect Google Drive or Dropbox — AI processes files as they arrive from vendors and fulfillment centers.
- SKUs, order numbers, and warehouse IDs encoded into every filename automatically.
- Returns and compliance packages ready — shipping docs and vendor invoices pre-organized by date and order.
Ecommerce teams process 5,000+ documents per month with 95%+ extraction accuracy.
Your document folder today vs. tomorrow
Every ecommerce operation drowns in unlabeled files. AI reads each document and encodes SKUs, order numbers, and vendor codes into the filename.
Before — your inbox right now
invoice_scan.pdfNo vendor, no PO number, no amount
packing_slip_3.pdfWhich order? Which warehouse? Which ship date?
product_sheet_updated.pdfWhich SKU? Which vendor? Updated when?
return_form.pdfWhich order? Which customer? Which reason?
receipt_2026.pdfWhich vendor? Which amount? Which category?
Average time to find a specific document: 4-8 minutes of searching, opening, closing.
After — minutes with Renamed.to
PO-7834_AcmeSupply_2026-01-15_Electronics.pdfPO, vendor, date, category — procurement-ready
ORD-29481_SKU-WDG-500_WH-East_2026-01-16.pdfOrder, SKU, warehouse, date — fulfillment-tracked
PROD_SKU-WDG-500_AcmeSupply_Rev-C_2026.pdfSKU, vendor, revision — catalog-ready
RMA-1247_ORD-29481_Defective_2026-01-18.pdfRMA, order, reason — returns-tracked
INV-5621_AcmeSupply_2026-01-15_$4,280.00.pdfInvoice, vendor, date, amount — AP-ready
Time to find any document: type 3 letters in your file browser. Done.
AI naming across every workflow stage
From sourcing and procurement to returns and reconciliation — documents named correctly from the moment they arrive.
Sourcing
Purchase orders, vendor onboarding, product sheets
Connect your shared drive. Drop POs, vendor agreements, and product specs. AI reads SKUs and vendor codes, encoding them into every filename before goods arrive.
Connect Drive or Dropbox → drop files → AI extracts SKUs and vendor codes automatically.
Purchase orders, vendor contracts, product sheets, supplier onboarding forms
Operations
Invoices, packing slips, shipping labels
AI reads order numbers, SKUs, and warehouse IDs from invoices, packing slips, and shipping docs as they arrive from vendors and fulfillment centers. Batch numbers and ship dates encoded automatically.
Files arrive from vendors → AI reads order data → warehouse-aware naming applied instantly.
Vendor invoices, packing slips, shipping labels, warehouse receipts, BOLs
Returns & compliance
RMAs, condition reports, reconciliation
Return authorizations, condition reports, refund records, and compliance documentation — already named by order and reason code. No last-minute renaming before vendor dispute resolution.
Return docs already organized → export clean reports → resolve disputes fast.
RMAs, condition reports, refund approvals, restocking records, compliance docs
Ecommerce Data Fields Recognized
AI detects and encodes these ecommerce-specific identifiers from documents automatically.
Use case example
How a D2C brand could save 35+ hours monthly across 3 warehouses
5,000+ documents per month from vendors, fulfillment centers, and returns processing. An operations coordinator spends 35-40 hours monthly organizing invoices, packing slips, and return forms across three warehouses. Wrong vendor invoices get reconciled against wrong POs. Return authorizations can't be found by order during customer disputes.
Connect warehouse shared drives. AI reads SKUs and order numbers, detects vendor codes, and encodes warehouse IDs into every filename. Invoices searchable by vendor and amount, packing slips organized by order and ship date, returns indexed by reason code and order.
Expected benefits:
- 35-40 hours saved monthly — coordinator focuses on vendor relationships, not file cleanup
- Warehouse tracking built into filenames — WH-East/West/Central encoded automatically, no more cross-shipping confusion
- Returns packages dispute-ready — RMAs and condition reports pre-organized by order and reason
Illustrative example based on typical D2C ecommerce workflows. Individual results vary based on document volume, vendor count, and existing processes.
5,000+
Docs per month
35-40 hrs
Coordinator time saved
3
Warehouse locations
~400%
Estimated ROI
Naming templates for ecommerce
Start with field-tested patterns or customize per vendor. Save templates and reuse across warehouses.
Purchase orders
PO-{Number}_{Vendor}_{Date}_{Category}.pdfTrack by PO number, vendor, and product category. Procurement-ready naming for reorder workflows.
Vendor invoices
INV-{Number}_{Vendor}_{Date}_${Amount}.pdfAP-ready naming. Vendor and amount indexed for reconciliation and payment processing.
Packing slips
ORD-{Number}_{SKU}_{WH-ID}_{ShipDate}.pdfOrder fulfillment tracking. Warehouse and ship date encoded for logistics teams.
Return authorizations
RMA-{Number}_{OrderID}_{Reason}_{Date}.pdfReturns tracked by order and reason code. Date indexed for refund processing windows.
Why ecommerce teams choose Renamed.to
Purpose-built for ecommerce documents vs. manual renaming or generic file tools.
| Feature | Renamed.to | Manual | Generic Tools |
|---|---|---|---|
| Reads SKUs & order numbers | |||
| Vendor code & warehouse ID encoding | |||
| Batch number detection | |||
| Batch 5,000+ docs per month | |||
| Works with Google Drive & Dropbox | |||
| Confidence preview before apply | |||
| One-click undo (originals untouched) | |||
| Per-vendor naming templates |
Calculate your time savings
Adjust sliders to match your monthly document volume. See what your team gets back.
Average 15-30 seconds saved per ecommerce document. Based on typical operations workflows.
Time saved monthly
34.7
hours
Cost savings monthly
$1562
at $45/hr labor cost
Security built for ecommerce documents
Enterprise-grade encryption, access controls, and audit trails for sensitive vendor and order data.
Encryption & residency
TLS 1.3 in transit, AES-256 at rest. US data centers with SOC 2-aligned controls. Keys rotated quarterly.
Access & audit
2FA and SSO via Google Workspace or Microsoft 365. Role-based permissions. Every file access, rename, and approval logged with full attribution.
Quality controls
Every rename shows a confidence score. Preview side-by-side before applying. One-click undo — originals are never modified or deleted. Audit trail exportable as CSV.
Files stored temporarily during processing (under 10 minutes), then deleted. Purge filename data anytime from your dashboard. Full security documentation →
Frequently asked questions
How does AI read SKUs from ecommerce documents?
Our AI uses OCR and document intelligence to extract SKUs, order numbers, vendor codes, and batch numbers from invoices, packing slips, and purchase orders. Works with scanned PDFs, digital documents, and platform exports. 95%+ accuracy on tested ecommerce document types.
Does it understand vendor code formats?
Yes. The AI recognizes vendor identification codes, supplier numbers, and manufacturer part numbers. Vendor identifiers are encoded into filenames automatically so procurement documents are searchable by supplier without manual tagging.
How does warehouse ID tracking work?
AI detects warehouse identifiers, fulfillment center codes, and location tags from shipping documents and packing slips. Each warehouse is encoded into the filename for easy filtering during inventory reconciliation and logistics planning.
Does it integrate with Shopify or Amazon Seller Central?
Not directly yet. Renamed.to works with Google Drive and Dropbox — the file storage layers that ecommerce platforms export to. Process exported files in your shared drive and maintain consistent naming across your document archive.
Can different warehouses use their own naming rules?
Yes. Set up warehouse-specific folders with custom templates. Each fulfillment center, vendor, and returns department gets their own naming patterns. Files processed automatically as they arrive in each location’s inbox.
How does it handle returns processing?
Return documents — RMAs, refund approvals, condition reports, and restocking records — are already named with order IDs and reason codes throughout the returns flow. At reconciliation, export clean reports organized by vendor, reason, and date.
What does it cost?
Free for up to 50 documents per month. Paid plans start at $29/month for 500 documents. Volume pricing available for brands processing 5,000+ documents monthly across multiple warehouses. No credit card required to start.
From the warehouse floor
What ecommerce teams are saying
“Three warehouses, 200 vendors, and 5,000 documents a month with no consistent naming. Now every invoice lands with the right PO number and vendor code. Our AP team reconciles in half the time.”
Operations Director
D2C Brand
38 hrs saved/month
“Customer disputes over returns used to mean hours of digging through folders. Now we pull every document for an order in seconds. The customer service team actually thanks us.”
Returns Manager
Ecommerce Retailer
Search: 15 min → 10 sec
“Vendor invoices filed by SKU and amount saved us during our annual audit. We matched every PO to every invoice without a single manual lookup.”
Finance Manager
Multi-brand Retailer
5,000+ docs/month
Ready to organize your ecommerce documents?
Connect your shared drive, drop your first batch, and see clean filenames in minutes.
Free 50 docs/month · No credit card · Originals never modified
Continue exploring
Discover related solutions, use cases, and resources