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Automatically rename and sort files in Microsoft OneDrive

A OneDrive that keeps itself organised.

Choose a folder, and every file that lands in it, or in a folder inside it, gets a clear name: renamed where it is, or moved to the folder it belongs in. Nobody opens a file to sort it.

Connect OneDrive

How to automatically rename files in OneDrivePick a folder.
Its subfolders come with it.

No upload. OneDrive reports each new file, in the folder or in any folder inside it.

  1. 1Connect OneDrive

    Sign in with Microsoft, with a personal or a work account. It takes a minute.

  2. 2Choose a folder and write your rules

    Pick an existing folder or create one, switch it on, and say how files should be named and filed.

  3. 3Then do nothing

    Every new file in that folder, or in any folder inside it, is named and filed. No button to press.

  4. Full setup guide

Scans

OneDrive · Harbor Construction

Watching for new files
  • Scan 2026-09-01 14.22.pdf2026-09-01_Northwind_Subcontract_Signed.pdf→ Legal / Signed
  • agreement_v3_final.docx2026-09-08_RidgeTimber_SupplyAgreement_Draft.docx→ Legal / Drafts
  • certificate.pdf2026-09-30_Northwind_InsuranceCertificate.pdf→ Insurance / Certificates
  • timesheet sept FINAL.xlsxArrived just now · reading

Recorded in OneDriveScans uploaded to OneDrive, named and sorted by type.

A real OneDrive, recorded in real time. Scanner files arrive, get clear names and move into a folder for each document type.

OneDrive file naming rules you write yourselfA contract name that says whether it is signed.

Four parts, four rules. The last one comes from reading the signature page, not the file name.

2026-09-01_Northwind_Subcontract_Signed.pdf

Date
The date of the last signature. Write it year first.
Party
The other party’s short name from the first page. Northwind Builders Ltd is Northwind.
Type
Subcontract, SupplyAgreement, NDA or Lease. Nothing else.
Status
Signed only with both signatures. Otherwise Draft.

Naming conventions for contracts, certificates and timesheetsThe rules your office follows, written down once.

A long rule set is fine. Each file follows the section that applies to it, and a contract waits in its own folder until both sides sign.

Harbor Construction · office filing rules

12,310 characters · 9 sections

  1. 4Contracts and signatures

    A contract counts as signed only with signatures from both parties. Check the last page and any annex. Contracts with one signature go to Legal / Awaiting signature until the second arrives.

  2. 4.3Drafts

    Word files with tracked changes or a Draft watermark are drafts. Name them with the word Draft and file them under Legal / Drafts.

  3. 8Insurance certificates

    Name certificates by their expiry date, the insured company and the word InsuranceCertificate, so the folder lists them in the order they run out.

  4. 9Timesheets

    Name timesheets by month, crew and site code, for example 2026-09_CrewB_HS14_Timesheet. File them under HR / Timesheets.

§ 4 applied to Scan 2026-09-01 14.22.pdf

2026-09-01_Northwind_Subcontract_Signed.pdf

Sort OneDrive files into folders automaticallyYour folder tree stays, and every file finds its branch.

Your folders as they are. Next to each one, the part of your prompt that sends files into it.

OneDrive · Harbor Construction

  • Legal / Signed96 files§ 4.1Contracts signed by both sides.
  • Legal / Awaiting signature12 files§ 4.2Contracts with one signature or none.
  • Legal / Drafts38 files§ 4.3Word drafts and tracked changes.
  • Insurance / Certificates24 files§ 8Certificates, by expiry date.
  • HR / Timesheets216 files§ 9Timesheets, by month and crew.

Safe bulk renaming in OneDriveIt works where you switch it on.
It never deletes a file.

Renames and moves only, in your own OneDrive. Nothing is ever deleted.

  1. Legal · connected to

    rrenamed.to

    scan_0042.pdf

    1Connect OneDrive

    Sign in once. It works only in the folders you switch on.

  2. Legal / Signed

    scan_0042.pdf

    2026-09-01_Northwind_Subcontract_Signed.pdf

    2It names and files it

    Each new file gets a name your team can search for, in place or in the folder it belongs to.

  3. 2026-09-01_Northwind_Subcontract_Signed.pdf

    Renamed in place · nothing deleted

    3Nothing is deleted

    Files are renamed and moved, never removed.

Our servers run in Germany. The AI providers that read your files do not train on them.

Rename contracts, certificates, timesheets and scans in OneDriveThe paperwork behind every job.

It reads the signature page, the expiry date and the totals, not the file name.

  • Contract

    Scan 2026-09-01 14.22.pdf

    2026-09-01_Northwind_Subcontract_Signed.pdf

  • Insurance certificate

    certificate.pdf

    2026-09-30_Northwind_InsuranceCertificate.pdf

  • Timesheet

    timesheet sept FINAL.xlsx

    2026-09_CrewB_HS14_Timesheet.xlsx

  • Meeting minutes

    Minutes.docx

    2026-09-17_HS14_SiteMeeting_Minutes.docx

Formats

  • PDF: Document
  • DOCX: Word
  • XLSX: Excel
  • PPTX: PowerPoint
  • JPG: Photo
  • PNG: Image
  • TIFF: Scan

How teams use it:Legal and operationsConstruction document workflowsOperations teams

PricingPay per file.
Start with 50 free.

Renamed in place or moved to its folder, a file costs one credit either way. No subscription; buy a pack when the free credits run out.

Connect OneDriveSee all prices

RENAMED.TO

1 file renamed and filed
1 credit
1 PDF split, 9 pages
3 credits
Free, every month
50 credits
Starter pack
1,000 credits · $9
Pro pack
10,000 credits · $49

Paid credits last 12 months.

OneDrive renaming FAQBefore you connect your OneDrive.

Which folders does it watch?
The folders you choose and switch on, and the folders inside them.
Does it work with OneDrive for work or school?
Yes. Personal and work or school accounts both work. SharePoint libraries and files shared with you are not supported yet.
Does my IT admin need to approve it?
Only if your organisation requires admin consent for new apps. renamed.to has an admin consent link for that case.
Can files stay in their folder?
Yes. Rename them in place, or move each file to a folder by date, issuer, type or your prompt.
What about files already in the folder?
Press Sync now, and the files directly in the folder are named. New files in any folder inside it are named as they arrive.
How fast does a new file get its name?
OneDrive tells renamed.to when a file arrives, so most files are named within minutes.
What if a name is already taken?
It adds a number, the way Windows does: Contract (2).pdf. No file is overwritten.
What happens to a password-protected PDF?
It moves to a folder of its own under renamed.to / Renamed, so it does not wait unseen.
Can it delete anything?
No. It renames and moves files in your OneDrive. It never deletes them.
What does it cost?
One credit per file, renamed in place or moved. 50 free credits every month.