Document naming for IT & System Administration
Every config, audit log, and incident report — named right, found instantly
AI reads ticket IDs, hostnames, and severity levels from IT documents. 1,500 documents per month, organized in minutes.
IT & System Administration · Document Naming
Automatically rename IT documents using AI that reads ticket IDs, hostnames, and severity levels.
- Connect Google Drive or Dropbox — AI processes files as they arrive from helpdesk and monitoring systems.
- Ticket IDs, hostnames, and environment tags encoded into every filename automatically.
- Audit packages compliance-ready — incident reports and change requests pre-organized by date and severity.
IT teams process 1,500+ documents per month with 95%+ extraction accuracy.
Your shared drive today vs. tomorrow
Every IT team drowns in unlabeled exports. AI reads each document and encodes ticket IDs, hostnames, and severity levels into the filename.
Before — your inbox right now
incident_report.pdfNo ticket number, no hostname, no severity
config_backup_old.txtWhich host? Which date? Is this current?
audit_log_Q4.pdfWhich system? Which scope? Who reviewed?
change_request_FINAL.pdfWhich CR number? Which system? "FINAL" is meaningless
screenshot_2026-01-15.pngA monitoring alert? Error log? Dashboard capture?
Average time to find a specific document: 4-8 minutes of searching, opening, closing.
After — 3 minutes with Renamed.to
PROD_INC-4782_web-srv-01_P1_2026-01-15.pdfEnvironment, ticket, host, severity — instant triage
CFG_db-primary-03_2026-01-15_v2.4.1.txtHostname, date, version — rollback-ready
AUDIT_2026-Q4_IAM-Access_Annual_JSmith.pdfSystem, scope, reviewer — audit-ready
CR-0891_Payment-Gateway_Emergency_2026-01-14.pdfCR number, system, type — CAB-ready
MON_web-srv-01_CPU-Alert_P2_2026-01-15.pngSource, host, alert type, priority — actionable
Time to find any document: type 3 letters in your file browser. Done.
AI naming across every IT workflow
From employee onboarding to compliance audits — documents named correctly from the moment they arrive.
Onboarding
Asset setup, access provisioning, and baseline configs
Connect your shared drive. Drop onboarding checklists, asset configs, and access requests into the inbox. AI reads hostnames and ticket IDs, encoding them into every filename from day one.
Connect Drive or Dropbox → drop files → AI extracts ticket IDs and hostnames automatically.
Onboarding checklists, asset configs, access requests, provisioning records
Operations
Incidents, change requests, and monitoring
AI reads ticket IDs, hostnames, and severity levels from incident reports, change requests, and monitoring exports as they arrive. Environment tags and priority levels encoded automatically.
Files arrive from helpdesk → AI reads headers and content → environment-aware naming applied instantly.
Incident reports, change requests, monitoring exports, runbooks
Compliance
Audit packages, access reviews, and evidence
Audit logs, access reviews, SOC 2 evidence, and change histories — already named by system and date. No last-minute renaming before auditor handoff.
Compliance docs already organized → export audit package → hand off to auditor.
Audit logs, access reviews, SOC 2 evidence, change histories, post-mortems
Domain Recognition
AI detects and encodes IT-specific metadata from document headers, content, and exports automatically.
Use case example
How an MSP managing 50+ clients could save 18+ hours monthly
1,500+ documents per month across helpdesk, infrastructure, and compliance. A systems admin spends 18-22 hours monthly just organizing incident reports, change requests, and audit evidence before anyone can search, reference, or present them. Wrong configs get deployed from outdated backups. Audit evidence can't be found by system during compliance reviews.
Connect shared drives across client environments. AI reads ticket IDs and hostnames, detects severity levels, and encodes environment tags into every filename. Incidents searchable by priority, configs organized by host and version, audit packages indexed by system and date.
Expected benefits:
- 18-22 hours saved monthly — admin focuses on infrastructure management, not file cleanup
- Environment control built into filenames — prod/staging/dev tracked automatically, no more deploying wrong configs
- Audit packages compliance-ready — SOC 2 evidence and change logs pre-organized by system and date
Illustrative example based on typical MSP workflows. Individual results vary based on document volume, client count, and existing processes.
1,500+
Documents per month
18-22 hrs
Admin time saved
50+
Client environments
~350%
Estimated ROI
Naming templates for IT operations
Start with field-tested patterns or customize per environment. Save templates and reuse across client infrastructure.
Incident reports
ENV-{Tag}_INC-{Number}_{Hostname}_{Severity}_{Date}.pdfTrack by environment, incident number, and affected host. Severity encoded for compliance filtering.
Change requests
CR-{Number}_{System}_{ChangeType}_{Date}.pdfChange advisory board (CAB) ready. System and change type indexed for audit trails.
Audit logs
AUDIT_{Date}_{System}_{Scope}_{Reviewer}.pdfCompliance-ready naming. Date, system, and scope searchable for regulatory reviews.
Config backups
CFG_{Hostname}_{Date}_{Version}.{ext}Configuration snapshots organized by host and date. Version tracked for rollback reference.
Why IT teams choose Renamed.to
Purpose-built for IT documents vs. manual renaming or generic file tools.
| Feature | Renamed.to | Manual | Generic Tools |
|---|---|---|---|
| Reads ticket IDs & hostnames | |||
| Environment tag encoding (prod/staging/dev) | |||
| Severity level detection (P1-P4) | |||
| Batch 1,500+ docs per month | |||
| Works with Google Drive & Dropbox | |||
| Confidence preview before apply | |||
| One-click undo (originals untouched) | |||
| Per-environment naming templates |
Calculate your time savings
Adjust sliders to match your monthly document volume. See what your team gets back.
Average 15-30 seconds saved per IT document. Based on typical sysadmin workflows.
Time saved monthly
10.4
hours
Cost savings monthly
$676
at $65/hr labor cost
Security built for IT infrastructure documents
Enterprise-grade encryption, access controls, and audit trails for sensitive configuration files and compliance evidence.
Encryption & residency
TLS 1.3 in transit, AES-256 at rest. US data centers with SOC 2-aligned controls. Keys rotated quarterly.
Access & audit
2FA and SSO via Google Workspace or Microsoft 365. Role-based permissions. Every file access, rename, and approval logged with full attribution.
Quality controls
Every rename shows a confidence score. Preview side-by-side before applying. One-click undo — originals are never modified or deleted. Audit trail exportable as CSV.
Files stored temporarily during processing (under 10 minutes), then deleted. Purge filename data anytime from your dashboard. Full security documentation →
Frequently asked questions
How does AI read ticket IDs from IT documents?
Our AI uses OCR and document intelligence to extract ticket numbers, hostnames, environment tags, and severity levels from incident reports, change requests, and audit logs. It works with scanned PDFs, digital documents, and exports from ITSM platforms. 95%+ accuracy on tested IT document types.
Does it understand environment tags?
Yes. The AI recognizes environment designations (production, staging, development, QA) and encodes them into filenames automatically. Configs, audit logs, and incident reports become searchable by environment without manual tagging.
How does severity level detection work?
AI detects priority and severity indicators (P1 through P4, Critical/High/Medium/Low) from document headers and content. Each severity level is encoded into the filename for quick filtering during incident response and post-mortem reviews.
Does it integrate with ServiceNow or Jira?
Not directly yet. Renamed.to works with Google Drive and Dropbox — the file storage layers that ServiceNow and Jira export to. Process exported files in your shared drive and maintain consistent naming across your document archive.
Can different teams use their own naming rules?
Yes. Set up team-specific folders with custom templates. Infrastructure, security, helpdesk, and DevOps each get their own naming patterns. Files processed automatically as they arrive in each team's inbox.
How does it handle compliance audit packages?
Audit documents — SOC 2 evidence, change logs, access reviews, and incident post-mortems — are already named by system and date throughout the review period. At audit time, export a clean package organized exactly how the auditor needs it.
What does it cost?
Free for up to 50 documents per month. Paid plans start at $29/month for 500 documents. Volume pricing available for MSPs processing 1,500+ documents monthly across multiple client environments. No credit card required to start.
From the field
What IT teams are saying
“We manage 50 client environments and every incident report was a mess. Now every document lands with the right ticket number and hostname. Our SOC analyst stopped digging through folders.”
IT Director
Managed Service Provider
22 hrs saved/month
“Compliance audits used to take our team a full week of gathering evidence. The SOC 2 package was assembled in a day. The auditor was impressed.”
Compliance Manager
SaaS Company
4 days → 1 day
“Config backups tagged with hostname and version saved us during a rollback. We found the exact pre-change config in seconds instead of guessing which backup was current.”
Infrastructure Lead
Fintech Startup
1,500+ docs/month
Ready to organize your IT documents?
Connect your shared drive, drop your first batch, and see clean filenames in under 3 minutes.
Free 50 docs/month · No credit card · Originals never modified
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