Using the AI File Renamer
Transform messy file names into professional, organized filenames using AI. This guide covers everything you need to know about uploading files and getting perfect results.
Quick Start
Upload Your Files
Drag and drop or browse to select PDF files. Files up to 25 MB are supported.
Choose Your Template
Select Auto mode for intelligent naming, or choose from predefined templates like "Complete", "Date First", or "Company Focused".
Download Results
Get perfectly named files instantly. Review the results and download your organized documents.
Supported File Types
The AI renamer currently supports PDF documents. Files are processed using advanced text extraction to analyze document content and generate professional filenames.
File Size Limit
Maximum file size is 25 MB per file. For best results, ensure text is clearly visible and high-contrast.
Filename Templates
Control how your documents are named when processed by AI. Choose from three modes: Auto, Predefined templates, or Custom templates. Each approach offers different levels of control and automation.
Auto Mode (Recommended)
For most users, Auto mode provides the best balance of intelligence and simplicity. The AI analyzes your document content and creates professional filenames that work across all systems and devices.
Key Features
- Date-first sorting - Files automatically sort by creation date
- Universal compatibility - Safe for all operating systems and cloud storage
- Business-aware - Adapts to accounting, legal, HR, and other contexts
Example Results
2024-03-15_AcmeCorp_Invoice_INV-0012024-03-15_TechCorp_Contract_2024-052024-03-15_CoffeeShop_ReceiptPredefined Templates
For users who need more control over filename structure, we offer six carefully designed templates. Each template follows proven naming conventions used by successful businesses.
Complete
Date_Type_Company_NumberIncludes all available information for maximum organization.
2024-03-15_Invoice_AcmeCorp_INV-001Date First
Date_Type_CompanyPrioritizes chronological sorting without document numbers.
2024-03-15_Invoice_AcmeCorpCompany Focused
Date_Company_Type_NumberGroups files by company first, then by document type.
2024-03-15_AcmeCorp_Invoice_INV-001Simple
Date_TypeMinimal structure for straightforward document types.
2024-03-15_InvoiceBusiness Smart
Context-awareAutomatically adds department or category based on document content.
2024-03-15_Accounting_AcmeCorp_Invoice_INV-001Custom Templates
For advanced users who need complete control, create custom templates using natural language instructions. Instead of rigid variable syntax, describe exactly what you want in plain English.
How It Works
Instead of complex syntax like ${type}_${date}, you write instructions in plain English:
- •"Start with document type in uppercase, then date as YYYYMMDD, then company name with no spaces"
- •"If it's an invoice, use INV* prefix. For receipts, use REC* prefix. Include amount if over $1000"
- •"Extract department from document content and include in filename"
Natural Language Examples
Basic Structure
"Create filename with document type, then date, then company name"
→ Invoice_2024-03-15_AcmeCorpConditional Logic
"If invoice amount > $1000, add LARGE prefix. Otherwise add SMALL prefix"
→ LARGE_Invoice_2024-03-15_AcmeCorpData Extraction
"Include project code or department if mentioned in the document"
→ HR_Contract_2024-03-15_AcmeCorpWhy These Patterns Work
Our filename patterns are designed based on what works best in real businesses and organizations. They solve common problems while maintaining universal compatibility.
Date First = Easy Finding
Starting with dates means your files automatically sort by when they happened. No more hunting through random file names - everything appears chronologically.
Universal Compatibility
Using underscores instead of spaces means your files work perfectly on any computer, phone, or cloud storage system without encoding issues.
Smart Context Awareness
The AI recognizes what kind of document it is and where it might belong in your business, then names it accordingly without manual categorization.
Professional Standards
These patterns follow conventions used by successful businesses, so your files will always look organized and professional to clients and colleagues.
How AI Renaming Works
Our AI processes your documents through four key stages, from initial analysis to final validation. Each step ensures accurate, professional results that work across all systems.
Text Extraction
Advanced AI analyzes your document using OCR (optical character recognition) for images and direct text extraction for PDFs. This identifies all readable content, from printed text to structured data.
Content Analysis
The AI uses natural language processing to understand document context. It identifies key entities like invoice numbers, dates, company names, amounts, and document types through pattern recognition and semantic analysis.
Template Application
Your selected template (Auto, predefined, or custom) organizes the extracted information into a professional filename format. The AI ensures the result follows your chosen naming convention while maintaining readability.
Quality Assurance
Each filename undergoes final validation for cross-platform compatibility, proper formatting, and business standards. Invalid characters are sanitized, and the result is optimized for your chosen file system.
Best Practices
Following these guidelines will help you get the most accurate results and maintain an organized file system. We've organized them by workflow stage for clarity.
File Preparation
Ensure text clarity
Make sure all text is clearly visible and readable. Poor quality scans or low-contrast documents can reduce accuracy.
Use high-quality scans
For best OCR results, use 300 DPI or higher resolution scans. PDFs with embedded text work better than pure images.
Check file sizes
Keep individual files under 25 MB. Remove unnecessary pages or images before uploading to speed up processing.
Clean up documents
Remove covers, blank pages, or irrelevant content that might confuse the AI analysis.
Template Selection
Start with Auto mode
For most documents, Auto mode provides the best balance of intelligence and ease of use.
Use predefined templates
Choose from our six proven templates for consistency across your organization.
Test custom templates
Always test new custom templates with sample files before applying them to large batches.
Organization & Workflow
Process by document type
Group similar documents together for more consistent and accurate results.
Review before downloading
Always check the generated filenames before downloading to ensure they meet your standards.
Keep backups
Always maintain copies of original files in case you need to reprocess them.
Standardize across teams
Use consistent templates and naming conventions across your entire organization.
Troubleshooting
Most issues can be resolved by following our best practices. Here are the most common problems and their solutions, organized by category.
Poor Quality Results
If generated filenames don't match your expectations, the issue is usually related to document quality or template selection.
Check document quality
Ensure text is clearly visible with high contrast. Low-quality scans or faded documents reduce OCR accuracy.
Prefer PDF format
PDF files with embedded text provide the best results for accurate text extraction.
Try different templates
Switch between Auto mode, predefined templates, or create a custom template with specific instructions.
Use custom instructions
Write clear, specific natural language instructions for your custom templates.
File Upload Issues
Upload problems are usually related to file format, size, or browser compatibility.
Check file size limits
Individual files must be under 25 MB. Compress large files or split multi-page documents.
Verify file formats
Currently only PDF format is supported. Ensure your files are in PDF format before uploading.
Try different browsers
Some browsers handle large file uploads better than others. Try Chrome or Firefox if issues persist.
Contact support
If upload issues continue, reach out to our support team with details about your setup.
Template Problems
Custom templates require clear, specific instructions to work effectively.
Be specific and clear
Write detailed natural language instructions. Include examples of what you want to achieve.
Provide examples
Include specific examples of desired output formats in your template instructions.
Test with samples
Always test new templates with a few sample documents before processing large batches.
Start simple
Begin with basic templates and gradually add complexity as you refine your instructions.
Ready to Get Started?
Try renamed.to free with 50 credits. Transform your messy file names into professional, organized filenames automatically. No credit card required.