Document naming for education
Every transcript, lesson plan, and student record — named right, filed right
AI reads student IDs, course codes, and semester designations from academic documents. 3,000 documents during enrollment, organized in minutes.
Education · Document Naming
Automatically rename academic documents using AI that reads student IDs, course codes, and semester designations.
- Connect Google Drive or Dropbox — AI processes files as they arrive from registrar and faculty.
- Student IDs, course codes, and term identifiers encoded into every filename automatically.
- End-of-term packages ready — transcripts, assessments, and compliance reports pre-organized by department.
Education teams process 3,000+ documents per enrollment season with 95%+ extraction accuracy.
Your document folder today vs. tomorrow
Every school drowns in unlabeled files. AI reads each document and encodes student IDs, course codes, and semester designations into the filename.
Before — your inbox right now
transcript_2026.pdfNo student ID, no course, no term
lesson_plan_updated.docxWhich department? Which course? Updated when?
assessment_results.pdfWhich student? Which subject? Which date?
report_card_FINAL.pdfWhich student? Which term? "FINAL" is meaningless
compliance_doc.pdfWhich type? Which department? Which year?
Average time to find a specific record: 4–10 minutes of searching, opening, closing.
After — minutes with Renamed.to
STU-48291_Martinez_ENG101_Fall_2026.pdfStudent, course, term — registrar-ready
DEPT-MATH_Calc-II_Unit-07_Wk-14_Thompson.pdfDepartment, course, unit, instructor — searchable
STU-48291_Midterm_English_2026-01-15_B+.pdfStudent, assessment, subject, date — trackable
STU-48291_ReportCard_Q2_2025-2026.pdfStudent, term, year — parent-ready
COMP_Accreditation_Science_Spring_2026.pdfType, department, term — audit-ready
Time to find any document: type 3 letters in your file browser. Done.
AI naming across every academic phase
From enrollment intake to end-of-term reporting — documents named correctly from the moment they arrive.
Enrollment
Registration, records transfers, and intake
Connect your shared drive. Drop enrollment forms, transcript requests, and records transfers into the inbox. AI reads student IDs and course codes, encoding them into every filename before the semester begins.
Connect Drive or Dropbox → drop files → AI extracts student IDs automatically.
Enrollment forms, transcript requests, records transfers, placement forms
Academic year
Lesson plans, assessments, and progress reports
AI reads student IDs, course codes, and department names from lesson plans, assessments, and progress reports as they arrive from faculty. Grade levels and terms encoded automatically.
Files arrive from faculty → AI reads document headers → term-aware naming applied instantly.
Lesson plans, assessments, progress reports, grade sheets, attendance records
End of term
Transcripts, grade reports, and compliance
Final transcripts, assessment summaries, compliance reports, and accreditation evidence — already named by student and department. No last-minute renaming before district reporting.
End-of-term docs already organized → export reporting package → submit to district or accreditor.
Final transcripts, grade reports, assessment summaries, compliance certifications
Academic Document Intelligence
AI detects and encodes these academic identifiers from transcripts, assessments, and administrative documents automatically.
Use case example
How a K-12 district office could save 25+ hours during enrollment
3,000+ documents during enrollment season from registrars, counselors, and receiving schools. An office coordinator spends 25–30 hours during peak enrollment just organizing transcripts, records transfers, and placement forms. Wrong student records get filed under the wrong ID. Assessment results can't be found by subject during parent conferences.
Connect district shared drives. AI reads student IDs from transcripts, detects course codes, and encodes department names into every filename. Transcripts searchable by student and term, assessments organized by subject and date, compliance reports indexed by department.
Expected benefits:
- 25–30 hours saved during enrollment — coordinator focuses on student services, not file cleanup
- Student ID tracking built into filenames — records filed correctly from intake, no more mismatched transcripts
- Reporting packages ready for the district — grade reports and compliance evidence pre-organized by department
Illustrative example based on typical K-12 district workflows. Individual results vary based on enrollment volume, document complexity, and existing processes.
3,000+
Docs per enrollment
25–30 hrs
Coordinator time saved
12
School sites
~300%
Estimated ROI
Naming templates for education
Start with field-tested patterns or customize per department. Save templates and reuse across schools.
Transcripts
STU-{ID}_{LastName}_{CourseCode}_{Term}_{Year}.pdfTrack by student, course, and term. Registrar-ready naming for transcript requests.
Lesson plans
DEPT-{Code}_{Course}_{Unit}_{Week}_{Instructor}.pdfOrganized by department and course. Weekly lesson plans searchable by unit and instructor.
Assessment results
STU-{ID}_{Assessment}_{Subject}_{Date}_{Score}.pdfStudent assessment tracking. Subject and date indexed for progress reporting.
Compliance reports
COMP_{Type}_{Department}_{Term}_{Year}.pdfAccreditation and compliance documentation organized by type and department.
Why education teams choose Renamed.to
Purpose-built for academic documents vs. manual renaming or generic file tools.
| Feature | Renamed.to | Manual | Generic Tools |
|---|---|---|---|
| Reads student IDs & course codes | |||
| Semester/term designation encoding | |||
| Grade level & department detection | |||
| Batch 3,000+ docs per enrollment | |||
| Works with Google Drive & Dropbox | |||
| Confidence preview before apply | |||
| One-click undo (originals untouched) | |||
| Per-department naming templates |
Calculate your time savings
Adjust sliders to match your document volume. See what your team gets back.
Average 15–30 seconds saved per academic document. Based on typical district admin workflows.
Time saved per enrollment
20.8
hours
Cost savings per enrollment
$728
at $35/hr labor cost
Security built for student records
Enterprise-grade encryption, access controls, and audit trails for sensitive academic files.
Encryption & residency
TLS 1.3 in transit, AES-256 at rest. US data centers with SOC 2–aligned controls. Keys rotated quarterly.
Access & audit
2FA and SSO via Google Workspace or Microsoft 365. Role-based permissions. Every file access, rename, and approval logged with full attribution.
Quality controls
Every rename shows a confidence score. Preview side-by-side before applying. One-click undo — originals are never modified or deleted. Audit trail exportable as CSV.
Files stored temporarily during processing (under 10 minutes), then deleted. Purge filename data anytime from your dashboard. Full security documentation →
Frequently asked questions
How does AI read student IDs from academic documents?
Our AI uses OCR and document intelligence to extract student IDs, course codes, semester designations, and department names from transcripts, assessments, and administrative documents. Works with scanned PDFs, digital documents, and SIS exports. 95%+ accuracy on tested academic document types.
Does it understand semester and term formats?
Yes. The AI recognizes semester formats (Fall/Spring/Summer, Q1-Q4, Term 1-3) and academic year designations. Term identifiers are encoded into filenames automatically so records are searchable by academic period without manual tagging.
How does department detection work?
AI detects department codes and names from document headers, course codes, and metadata. Each department is encoded into the filename for easy filtering during accreditation reviews and administrative reporting.
Does it integrate with PowerSchool or Canvas?
Not directly yet. Renamed.to works with Google Drive and Dropbox — the file storage layers that SIS platforms and LMS systems export to. Process files in your shared drive and maintain consistent naming across your document archive.
Can different departments use their own naming rules?
Yes. Set up department-specific folders with custom templates. Registrar, counseling, athletics, and special education each get their own naming patterns. Files processed automatically as they arrive in each department's inbox.
How does it handle end-of-term packages?
End-of-term documents — final transcripts, grade reports, assessment summaries, and compliance certifications — are already named by student and course throughout the term. At reporting time, export a clean package organized exactly how the district or accreditor needs it.
What does it cost?
Free for up to 50 documents per month. Paid plans start at $29/month for 500 documents. Volume pricing available for districts processing 3,000+ documents during enrollment season. No credit card required to start.
From the field
What education teams are saying
“Enrollment season used to be chaos — 3,000 transcripts from 12 schools with no consistent naming. Now every document lands with the right student ID and course code. Our registrar actually took a vacation.”
District Admin Coordinator
K-12 District
28 hrs saved/enrollment
“Parent conferences went from stressful to smooth. Finding any student's assessment results by subject and date takes seconds now, not 10 minutes of digging.”
Middle School Counselor
Middle School
Search time: 10 min → 5 sec
“Accreditation prep used to consume our entire admin team for a week. The evidence package was ready in two days. The review committee commented on how organized we were.”
Principal
High School
5 days → 2 days
Ready to organize your academic documents?
Connect your shared drive, drop your first batch, and see clean filenames in minutes.
Free 50 docs/month · No credit card · Originals never modified
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