Document naming for construction
Every permit, RFI, and change order — named right, filed right
AI reads project codes from title blocks, detects revision letters, and encodes CSI divisions into every filename. 500 documents, 3 minutes.
Construction · Document Naming
Automatically rename construction documents using AI that reads title blocks, project codes, and revision letters.
- Connect Google Drive or Dropbox — AI processes files as they arrive from subs and inspectors.
- Project codes, CSI divisions, and revision letters encoded into every filename automatically.
- Closeout packages turnover-ready — O&M manuals, as-builts, and warranties pre-organized by trade.
Construction teams process 500+ documents in under 3 minutes with 95%+ extraction accuracy.
Your project folder today vs. tomorrow
Every construction project drowns in unlabeled files. AI reads each document and encodes project codes, CSI divisions, and revision letters into the filename.
Before — your inbox right now
scan_042.pdfNo one knows what this is without opening it
RFI response (2).pdfWhich RFI? Which revision? From which sub?
IMG_8841.pdfA site photo? Inspection report? Daily log?
Change Order FINAL_v3.pdf"FINAL" means nothing when there are five of them
Specs - updated.pdfUpdated when? By whom? Which sections changed?
Average time to find a specific document: 4–8 minutes of searching, opening, closing.
After — 3 minutes with Renamed.to
PRJ-2847_RFI-031_Mechanical_Rev-B.pdfProject code, RFI number, trade, revision — all searchable
PRJ-2847_CO-008_Div26-Electrical_$12,450.pdfCSI division encoded, dollar amount indexed for disputes
PRJ-2847_SUB-Div23_HVAC-Ductwork_Rev-A.pdfSubmittal filed by spec section, revision tracked
PRJ-2847_INSP_2026-01-15_Structural_Pass.pdfInspection type and result in the filename
PRJ-2847_DailyLog_2026-01-15_Site-A.pdfDate and site location, instantly sortable
Time to find any document: type 3 letters in your file browser. Done.
AI naming across every project phase
From preconstruction bids to closeout turnover — documents named correctly from the moment they arrive.
Preconstruction
Bids, permits, and contracts
Connect your shared drive. Drop bids, permits, and contracts into the inbox. AI reads project codes from title blocks and encodes them into every filename before ground breaks.
Connect Drive or Dropbox → drop files → AI extracts project codes automatically.
Bid packages, building permits, owner contracts, insurance certificates
Construction
RFIs, change orders, daily logs
AI reads project codes and CSI divisions from RFIs, change orders, submittals, and daily logs as they arrive from subs, architects, and inspectors. Revision letters are detected and encoded automatically.
Files arrive from subs → AI reads title blocks → revision-aware naming applied instantly.
RFIs, change orders, submittals, daily logs, inspection reports
Closeout
Turnover-ready in minutes
Punch lists, as-builts, warranties, and O&M manuals — already named by trade and spec section. No last-minute renaming marathon before owner handoff.
Closeout docs already organized → export turnover package → hand off to owner.
As-builts, O&M manuals, warranties, punch lists, lien waivers
CSI MasterFormat Recognition
AI detects and encodes CSI division numbers from submittals, specs, and title blocks automatically.
Use case example
How a mid-size GC could save 20+ hours monthly
800+ documents per month from subs, architects, and inspectors. A project coordinator spends 20–25 hours monthly just renaming files before anyone can search, file, or reference them. Wrong revision letters get built from. Change orders can't be found by CSI division during disputes.
Connect project shared drives. AI reads title blocks, detects CSI divisions and revision letters, encodes project codes into every filename. RFIs searchable by number, submittals filed by spec section, change orders indexed by trade and amount.
Expected benefits:
- 20–25 hours saved monthly — coordinator focuses on project management, not file cleanup
- Revision control built into filenames — Rev A/B/C tracked automatically, no more building from superseded drawings
- Closeout packages turnover-ready — O&M manuals, warranties, and as-builts already organized by trade and spec section
Illustrative example based on typical mid-size GC workflows. Individual results vary based on project volume, document complexity, and existing processes.
800+
Documents per month
20–25 hrs
Coordinator time saved
12
Project team size
~380%
Estimated ROI
Naming templates for construction
Start with field-tested patterns or customize per project. Save templates and reuse across jobs.
Change orders
PRJ-{Code}_CO-{Number}_{Trade}_${Amount}.pdfTrack by project, trade, and dollar amount. CSI division encoded for financial reporting.
Plan revisions
PRJ-{Code}_DWG-{Sheet}_{Discipline}_Rev-{Letter}.pdfRevision letters detected from title blocks. Superseded versions flagged automatically.
RFIs
PRJ-{Code}_RFI-{Number}_{Subject}_{Status}.pdfSearch by number, subject, or status. Response pairs linked. Never lose an RFI again.
Inspection reports
PRJ-{Code}_INSP-{Date}_{Type}_{Result}.pdfOrganized by date and type. Pass/fail encoded for quick compliance filtering.
Why construction teams choose Renamed.to
Purpose-built for construction documents vs. manual renaming or generic file tools.
| Feature | Renamed.to | Manual | Generic Tools |
|---|---|---|---|
| Reads title blocks & project codes | |||
| CSI MasterFormat division encoding | |||
| Revision letter detection (A/B/C) | |||
| Batch 500+ docs in under 3 min | |||
| Works with Google Drive & Dropbox | |||
| Confidence preview before apply | |||
| One-click undo (originals untouched) | |||
| Per-project naming templates |
Calculate your time savings
Adjust sliders to match your monthly document volume. See what your team gets back.
Average 15–30 seconds saved per construction document. Based on typical GC workflows.
Time saved monthly
5.6
hours
Cost savings monthly
$308
at $55/hr labor cost
Security built for project documents
Enterprise-grade encryption, access controls, and audit trails for sensitive construction files.
Encryption & residency
TLS 1.3 in transit, AES-256 at rest. US data centers with SOC 2–aligned controls. Keys rotated quarterly.
Access & audit
2FA and SSO via Google Workspace or Microsoft 365. Role-based permissions. Every file access, rename, and approval logged with full attribution.
Quality controls
Every rename shows a confidence score. Preview side-by-side before applying. One-click undo — originals are never modified or deleted. Audit trail exportable as CSV.
Files stored temporarily during processing (under 10 minutes), then deleted. Purge filename data anytime from your dashboard. Full security documentation →
Frequently asked questions
How does AI read project codes from construction documents?
Our AI uses OCR and document intelligence to extract project codes, RFI numbers, revision letters, and CSI division numbers from title blocks, headers, and document metadata. It works with scanned PDFs, digital PDFs, and image-based documents. 95%+ accuracy on tested construction document types.
Does it understand CSI MasterFormat divisions?
Yes. The AI recognizes CSI MasterFormat division numbers (Div 01 through Div 49) and encodes them into filenames automatically. Submittals, specs, and change orders become searchable by trade and spec section without manual tagging.
How does revision letter tracking work?
AI detects revision letters (A, B, C or 1, 2, 3) from title blocks and document headers. Each revision is encoded into the filename. When a new revision arrives, the system flags superseded versions so your team always works from the latest drawing.
Does it integrate with Procore or PlanGrid?
Not directly yet. Renamed.to works with Google Drive and Dropbox — the file storage layers that Procore and PlanGrid sync to. Process files in your shared drive and they flow back to your project management tool through existing sync.
Can subs upload documents directly?
Yes. Share a Dropbox or Drive folder with subcontractors. Files they upload are processed automatically using your project templates. Each sub can have their own inbox folder with trade-specific naming rules.
How does it handle closeout packages?
Closeout documents — as-builts, O&M manuals, warranties, punch lists, lien waivers — are already named by trade and spec section throughout the project. At turnover, export a clean package organized exactly how the owner needs it.
What does it cost?
Free for up to 50 documents per month. Paid plans start at $29/month for 500 documents. Volume pricing available for GCs processing 2,000+ documents monthly across multiple projects. No credit card required to start.
From the field
What construction teams are saying
“We were drowning in submittals from 14 subs. Now every document lands with the right project code and revision letter. Our PE stopped complaining about file names.”
Marcus T.
Project Coordinator, Commercial GC
22 hrs saved/month
“Closeout used to take our team a full week of renaming. The turnover package was ready in an afternoon. The owner was impressed.”
Sarah K.
Project Engineer, Healthcare Construction
4 days → 1 day
“Change orders filed by CSI division saved us during a dispute. We pulled every Div 26 electrical CO in seconds.”
James R.
Construction Manager
800+ docs/month
Ready to organize your project documents?
Connect your shared drive, drop your first batch, and see clean filenames in under 3 minutes.
Free 50 docs/month · No credit card · Originals never modified
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