Track every permit, inspection, and contract for your construction project
- Select project phase (pre-construction, construction, closeout) and type (residential, commercial, infrastructure)
- Check off documents as they are obtained -- progress saves automatically
- Copy the report, share the link with your team, or print it for the job site
Proof: Covers 8 document categories, 45+ items, with responsible party and phase tracking
Get a complete list of every document needed for your construction project -- tailored to your project phase and type.
- Covers residential, commercial, and infrastructure projects with type-specific document requirements.
- Tracks documents from pre-construction through closeout: permits, contracts, safety plans, inspections, financials, and handover documents.
- Color-coded responsibility badges show who owns each document: GC, Owner, Architect, or Subcontractor.
Free, no signup, and your progress saves automatically in your browser.
A construction project generates 40-60 critical documents across permits, contracts, safety, quality, and closeout. Missing a single permit can halt work. A missing lien waiver can block final payment. An incomplete closeout package delays occupancy. This tracker builds a tailored checklist so nothing falls through the cracks.
Free, no signup, and progress saves in your browser until you need it.
Construction document tracker
Select the project phase and type below. Check off documents as they are obtained.
Showing 61 documents for a commercial project
0 of 61 documents complete
Organize construction documents automatically
Permits, RFIs, change orders, and inspection reports piling up across a dozen subcontractors? Drop them into renamed.to. The AI reads each document, extracts the project name, phase, and document type, and renames everything into a clean folder structure -- ready for your project files.
Why construction document tracking matters
Construction projects are document-intensive, multi-party, and heavily regulated. A systematic tracker is the simplest way to avoid costly problems.
Avoid delays
A missing building permit or failed inspection can halt work for days or weeks. Tracking every permit and inspection in advance prevents work stoppages and keeps the schedule on track. Delays cost money -- in overhead, equipment idle time, and liquidated damages.
Pass inspections
Building inspectors and OSHA compliance officers expect organized documentation. Having safety plans, testing reports, and training certificates readily available demonstrates professionalism and avoids citations that can result in fines or stop-work orders.
Protect payments
Lien waivers, payment applications, and retainage tracking protect every party in the payment chain. Missing a conditional lien waiver can result in a mechanic's lien on the property. Organized financial documents ensure payments flow smoothly from owner to GC to subcontractors.
Managing 5 projects at once? Auto-name every document as it arrives.
Drop permits, RFIs, change orders, and inspection reports into renamed.to. The AI reads each document, extracts the project name, document type, and date, and organizes everything into per-project folders -- ready for your project management system.
50 free renames, no credit card required.
Frequently asked questions
What documents are required for a construction project?
A typical construction project requires 40-60 documents across eight categories: permits and approvals, contracts and insurance, design documents, safety and compliance, quality control, financial, scheduling, and closeout. The exact requirements depend on the project type (residential, commercial, or infrastructure) and local jurisdiction.
What is the difference between residential and commercial construction documents?
Commercial and infrastructure projects require additional documents including performance and payment bonds, environmental permits, AIA payment applications, welding inspections, and quality assurance plans. Select the project type in the tracker above to see the specific requirements for your project.
Who is responsible for construction project documents?
Responsibility is shared across the project team. The general contractor handles safety plans, daily logs, and payment applications. The owner manages contracts and budgets. The architect prepares design documents and issues certificates. Subcontractors provide shop drawings and training certificates. Each document in the tracker is color-coded by responsible party.
What are construction closeout documents?
Closeout documents are the final deliverables at project completion, including the certificate of substantial completion, certificate of occupancy, resolved punch list, O&M manuals, warranty documents, final lien waivers, record drawings, and training documentation. These must be complete before the owner can occupy the building and final payment is released.
Can I save and share my tracker progress?
Yes. Your progress saves automatically in your browser -- no account required. You can close the tab and come back later to pick up where you left off. You can also copy a shareable link, copy a text report for your project files, or print the tracker for your job site trailer.
Related resources
AI-powered document organization for construction projects
Create consistent naming rules for project documents
Build organized folder hierarchies for project files
Every document for property transactions from pre-contract to post-closing
Browse the full collection of file management tools
50 free renames. Pay as you grow.