Stop renaming invoices manually
GDPR-compliant invoice renaming for EU accountants. Process files in-region with EU data residency. 95%+ accuracy on invoice templates with confidence preview before apply.
Watch 2-Minute Demo
See how to rename your first batch of invoices—from Drive connection to approved filenames—in under 3 minutes.
Manual renaming vs. automated structure
Turn 4 hours of weekly file cleanup into 3 minutes. See exactly how your invoice and receipt files transform.
4 hours per week
One-time 3-minute setup
First win in under 3 minutes
1. Connect EU Drive or Dropbox
60 secondsPick the folder you already use for invoices or receipts in your EU-resident storage. We never move your originals. No migration required.
2. Drop in your PDFs
45 secondsDrag this month's invoices into the app. We extract vendor, amount, date, and invoice number automatically using OCR + AI.
3. Preview & apply
60 secondsReview every suggested filename with confidence scores. Approve the batch and we write clean copies you can undo anytime.
How a mid-sized EU accounting firm could save 22 hours monthly
Illustrative example: A 6-person accounting firm processing 3,000+ monthly documents could eliminate manual VAT document processing and achieve full GDPR compliance while cutting monthly close time by 3 days.
The Challenge
Consider a typical 6-person firm in Munich or Frankfurt serving 45 German SMEs with bookkeeping services. Each month, they process 3,000–3,500 invoices, receipts, and VAT documents—most arriving as unlabeled PDFs from clients across Germany and the EU.
Such teams typically spend 22–26 hours monthly manually renaming files and ensuring GDPR compliance before reconciliation work. Inconsistent naming causes VAT filing delays and compliance concerns with cross-border transactions.
How Renamed.to Could Help
A firm like this could connect Renamed.to to their EU-resident Google Workspace shared drives and configure templates for German invoices, EU receipts, and VAT documents with multi-currency support and GDPR-compliant audit trails.
Files uploaded to /Mandanten/ClientName/Eingang would be automatically processed within the EU region. Renamed files would appear in /Fertig with confidence scores. The team could review and approve batches in under 20 minutes.
Expected Benefits
- Up to 22 hours saved monthly — team focuses on tax planning, not file cleanup.
- GDPR compliance assured — audit trails track all data processing activities.
- Faster VAT filings — documents organized before quarterly deadlines.
- Multi-currency handling — automatic EUR conversion for cross-border transactions.
Note: This is an illustrative example based on typical EU accounting firm workflows and market research. Individual results may vary based on document volume, complexity, and existing processes. Time savings estimates assume 15–25 seconds saved per document compared to manual renaming.
Up to 22 hrs
Potential time saved
3,200+
Monthly volume
6
Team members
~380%
Estimated ROI
Example Firm Profile
- LocationMunich/Frankfurt
- Team size6 accountants
- Clients served45 SMEs
- Use caseVAT compliance
Could your EU firm benefit from similar time savings? Start your free trial →
Calculate time saved
Adjust sliders to match your monthly volume. See time saved vs. manual renaming.
Time saved
6.7 hours
Every month your team gets back 6.7 hours for client work.
Cost savings
$302
Monthly savings at $45/hr fully-loaded labor cost.
Average 15–25 seconds saved per document. Based on real usage from EU accounting firms processing 500–5,000 invoices monthly.
Templates ready to use today
Start with our patterns or customize for each client. Save templates and reuse monthly.
Invoices
Invoice_Final_v3_copy.pdf2024-11-15_Acme_Invoice-1234_$2450.pdfYYYY-MM-DD_{Client}_Invoice-{Number}_${Amount}.pdfExtract vendor, date, invoice number, and amount. Works with QuickBooks exports and scan uploads.
Receipts
IMG_4821.pdf2024-11-10_Staples_$127.pdfYYYY-MM-DD_{Vendor}_${Amount}.pdfPerfect for credit card receipts and emailed confirmations. Automatic date and amount extraction.
Bank statements
download (7).pdf2024-11_ACME-789_Bank-Statement_Nov-2024.pdfYYYY-MM_{ClientCode}_Bank-Statement_{Month-YYYY}.pdfKeep account codes consistent per client. Perfect for monthly close workflows.
VAT returns
messy_filename.pdfYYYY-Q{Quarter}_{Client}_VAT-Return.pdfYYYY-Q{Quarter}_{Client}_VAT-Return.pdfSimplify VAT submissions with consistent quarter naming.
Payroll
Payroll_Dec.pdf2024-12_Acme_Payroll-Register.pdfYYYY-MM_{Client}_Payroll-Register.pdfOrganize payroll documents by client and month automatically.
Bills & utilities
untitled_scan.pdf2024-11-20_Comcast_Bill_$89.pdfYYYY-MM-DD_{Provider}_Bill_${Amount}.pdfTrack utility and service bills with consistent naming.
Start with any template
Connect Google Drive or Dropbox. Drop 5 files. Get clean filenames with confidence scores.
Free 50 docs/month • No credit card • 2 min setup
Popular SMB Accounting Software Integrations
GDPR-compliant integrations with the most popular accounting platforms used by European small and medium-sized businesses. Streamline VAT processing and cross-border transactions.
Sage Business Cloud Accounting
Available Now- VAT compliance automation: Automatic VAT calculations and multi-currency support for cross-border EU transactions
- Document attachment: Renamed invoices automatically attach to Sage bills and expenses by vendor, date, and amount
- EU market localization: Full support for German, French, UK, and other European accounting standards
Setup via Zapier
Connect Renamed.to → Sage Business Cloud via Zapier. Pre-built templates for EU VAT workflows. GDPR-compliant data handling.
View Zapier integration guideXero
Available Now- Multi-currency support: Handle EUR, GBP, USD transactions with automatic currency conversion and reporting
- Bill attachments: Renamed PDFs attach directly to Xero bills. Match by vendor, invoice number, and amount
- EU compliance ready: VAT return preparation and EC sales listing support for European businesses
Setup via Zapier or n8n
Use Zapier for no-code setup or n8n for advanced workflows. Both support Xero attachments API with EU data residency.
View n8n integration guideQuickBooks Online (European Edition)
Available Now- Local compliance: Adapted for European market with local tax rules, VAT calculations, and reporting standards
- Inventory management: Strong inventory features for retail and e-commerce businesses processing invoices and receipts
- Third-party integrations: Extensive app ecosystem with 1,000+ integrations for European business tools
Setup via Zapier
Connect Renamed.to → QuickBooks Online via Zapier. Pre-built templates for EU accounting workflows.
View Zapier integration guideZoho Books
Available Now- Unified business platform: Seamless integration with Zoho ecosystem including CRM, inventory, and payroll
- European localization: Full VAT compliance and multi-country support across EU markets
- Cost-effective automation: Affordable solution for startups and small businesses with robust integration capabilities
Setup via Zapier
Connect via Zapier for automated document workflows. Works with Zoho Books API for European compliance.
View integration guidePennylane
Available Now- SME-focused platform: Designed specifically for French SMEs with 500,000+ companies using the platform
- Single interface: Unified dashboard for managing all financial operations and accountant workflows
- Accountant integration: Direct integration with accounting firms for streamlined client document processing
Setup via Zapier
Connect Renamed.to → Pennylane via Zapier. Optimized for French accounting workflows and SME requirements.
View Zapier integration guideSevDesk
Available Now- German market leader: Popular cloud accounting solution used by German SMEs and freelancers
- Document management: Integrated document storage with automatic categorization and GoBD compliance
- Tax compliance: Built-in German tax features including VAT calculations and tax return preparation
Setup via Zapier
Connect Renamed.to → SevDesk via Zapier. Pre-built templates for German accounting workflows and tax compliance.
View Zapier integration guideLexware
Available Now- German accounting standards: Full compliance with German HGB accounting standards and tax requirements
- Industry-specific solutions: Tailored solutions for different business types including retail, services, and manufacturing
- Document archiving: GoBD-compliant document storage with automatic retention and audit trails
Setup via Zapier or n8n
Connect via Zapier for standard workflows or n8n for advanced German accounting automation. Supports Lexware API.
View n8n integration guideExpanding SMB Accounting Support
Q1 2026Wave, FreeAgent, and other EU SMB platforms
Adding support for additional popular accounting platforms used by European small businesses
Enhanced multi-currency workflows
Advanced currency conversion and EUR reporting for cross-border EU transactions
Native integrations roadmap
Direct API connections to popular SMB platforms without middleware requirements
Early Access
Get notified when we add support for your SMB accounting platform
Join Integration WaitlistPriority access to new SMB integrations
EU Accounting System Integrations
GDPR-compliant integrations with leading European accounting platforms. Streamline VAT processing and cross-border transactions with automated document workflows.
DATEV
Available Now- VAT compliance: Renamed documents automatically attach to DATEV Belege (receipts) with VAT categorization
- German tax forms: Process UStVA, EÜR, and other German tax documents with automatic filing preparation
- Multi-currency support: Handle EUR, GBP, USD transactions with automatic currency conversion and reporting
Setup via Zapier
Connect Renamed.to → DATEV via Zapier. Pre-built templates for German tax workflows. GDPR-compliant data handling.
View Zapier integration guideSAP Business One
Available Now- AP automation: Renamed invoices flow directly into SAP B1 purchase orders and vendor invoices
- Multi-entity compliance: Route documents across EU subsidiaries with automatic entity-specific processing
- VAT processing: EU VAT return preparation with cross-border transaction tracking and EC sales listings
Setup via n8n
Enterprise-grade integration via n8n workflows. Supports SAP B1 Service Layer API. EU data residency guaranteed.
View n8n integration guideSage 100 & Sage 50
Available Now- German accounting workflows: Integrate with DATEV-compatible exports and German chart of accounts (SKR-03/SKR-04)
- VAT automation: Automatic VAT code assignment and EU VAT return preparation for cross-border transactions
- Document archiving: GoBD-compliant document storage with automatic retention periods and audit trails
Setup via Zapier or n8n
Connect via Zapier for standard workflows or n8n for advanced German accounting automation.
View integration guideVisma eAccounting & Netvisor
Available Now- Nordic & EU compliance: Multi-country support for Sweden, Finland, Norway, Denmark, and other EU markets
- VAT & tax automation: Automatic VAT calculation and reporting for intra-community transactions and reverse charge
- Bank reconciliation: Renamed bank statements automatically match to Visma transactions with full audit trails
Setup via Zapier
Nordic-focused integration with full EU VAT compliance. Supports multi-company structures.
View integration guideExact Online
Available Now- Dutch & Belgian accounting: Native support for Dutch (Grootboek) and Belgian accounting standards with local tax compliance
- Cross-border workflows: Handle Benelux transactions with automatic currency conversion and VAT processing
- Audit-ready archiving: Document retention compliant with Dutch and Belgian fiscal requirements
Setup via n8n
Benelux-focused integration with Exact Online API. Full support for local accounting standards.
View n8n integration guideSAP S/4HANA & SAP ECC
Enterprise Ready- Enterprise AP automation: Large-scale invoice processing with SAP Document Management Service integration
- EU-wide compliance: GDPR-compliant processing across EU subsidiaries with centralized document management
- Advanced workflows: Custom approval chains, multi-entity routing, and advanced OCR with SAP AI services
Custom API Integration
Enterprise-grade integration via SAP Cloud Integration Suite. Custom workflow development for large enterprises.
Contact salesEU Native Integration Roadmap
Coming Q1 2026Direct DATEV & SAP integration
No middleware required — native OAuth with GDPR-compliant data processing
EU VAT automation
Automatic VAT rate detection, EC sales listing generation, and cross-border compliance
Multi-country compliance
Support for 27 EU countries with local tax rules, languages, and reporting requirements
Early Access
Available now for firms processing 1,000+ EU documents/month
Join EU WaitlistPriority access & beta pricing for EU firms
Works inside your existing folders
No migration required. Process files inside Google Drive and Dropbox Business.
Create shared Drive folders per client with EU data residency: Clients/Acme/2025/Invoices
Drop scanned invoices and receipts into the Inbox subfolder as they arrive
Renamed.to processes files from Inbox → writes renamed copies to Ready folder automatically
Review confidence scores and approve batches. Originals stay untouched.
Connect your firm Dropbox Business account in EU region (respects folder permissions)
Point Renamed.to at /Clients/*/Incoming for automatic processing
Each client folder gets renamed files with saved templates moved to /Clients/ClientName/Ready
Audit logs track every rename with timestamps and user attribution.
Ready to get started? Connect your Drive or Dropbox account and process your first batch in under 3 minutes.
Try Free NowSecurity & Compliance Built In
Enterprise-grade security and compliance controls designed for accounting firms handling sensitive financial documents.
End-to-end Encryption
TLS 1.3 in transit, AES-256 at rest. Your files are encrypted from upload through processing. Keys rotated quarterly.
US Data Residency
Processing occurs in US data centers with SOC 2–aligned controls. No cross-border transfers for US tenants.
2FA & SSO Ready
Enforce two-factor authentication for all users. SSO support via Google Workspace and Microsoft 365 for enterprise teams.
Role-Based Access
Granular permissions per user and client folder. Audit logs track every file access, rename, and approval with full attribution.
Limited OAuth Scopes
Request folder-level access only—never full Drive/Dropbox. Tokens stored encrypted, auto-expire after 90 days, revocable instantly.
SOC 2–aligned controls (not certified)
Controls mapped to SOC 2 principles. GDPR/CCPA-ready. Pen-test and security review cadence appropriate for startup scale.
Data Retention & Purge Policy
What we store
Extracted metadata (vendor, amount, date, invoice #) kept for 90 days for template learning. Original files never stored—processed in-memory only.
Your control
Purge metadata anytime from your dashboard. Disconnect integration to revoke all access instantly. Full data export available before deletion.
Confidence Controls & Error Handling
Set confidence thresholds, bulk-approve high-confidence items, and route uncertain renames to manual review.
Three-Tier Confidence System
High Confidence
95-100%All fields extracted cleanly. Auto-approve enabled by default. Bulk-approve entire batches with one click.
Medium Confidence
80-94%One or more fields uncertain. Requires manual review. Side-by-side preview shows original vs. suggested name.
Low Confidence
<80%Extraction failed or very uncertain. Flagged for manual rename. Originals never touched—you keep full control.
Configurable Thresholds
Customize confidence rules per client or globally for your firm.
Files above this score process automatically. Lower to 90% for faster throughput; raise to 98% for extra caution.
Files between 80-94% go to your review queue. Adjust based on team capacity and risk tolerance.
Files below this score skip processing entirely. You handle them manually or upload better scans.
Duplicate Prevention & Idempotency
Content-based deduplication
Every file gets a content hash (SHA-256). If you upload the same invoice twice, we detect it and skip processing—no duplicate renames created.
Filename collision handling
If a renamed file already exists, we append (2), (3), etc. Or set custom collision rules per client.
Re-run safety
Run the same batch multiple times—already-processed files skip automatically. No risk of re-renaming or overwriting.
Audit trail
Every rename logged with timestamp, user, original name, new name, confidence score, and template used. Export CSV for compliance.
EU-Specific Accounting Workflows
Handle VAT compliance, multi-currency transactions, GDPR requirements, and cross-border reporting with templates designed for EU accounting standards and regulations.
VAT Returns & EC Sales
YYYY-Q{Quarter}_{CountryCode}_VAT-Return_{VATNumber}.pdfOrganize VAT returns by quarter and EU country. Handle EC sales listings and intra-community transactions automatically.
Example output:
2025-Q2_DE_VAT-Return_DE123456789.pdf
Multi-Currency Invoicing
YYYY-MM-DD_{Client}_{Currency}_Invoice-{Number}_{EURAmount}.pdfTrack invoices across multiple currencies with automatic EUR conversion. Essential for cross-border EU transactions and reporting.
Example output:
2025-10-15_AcmeCorp_GBP_Invoice-001_2850.00.pdf
EU Tax Year Compliance
TaxYear-{YYYY}_{Client}_Corporate-Tax-Return.pdfHandle EU tax year calendars and compliance deadlines. Support for various EU country tax year starts and multi-year filings.
Example output:
TaxYear-2025_AcmeCorp_Corporate-Tax-Return.pdf
GDPR Audit Trails
YYYY-MM-DD_{Client}_GDPR-Data-Processing_{ActivityType}.pdfMaintain GDPR compliance with detailed audit trails. Track data processing activities, consent records, and breach notifications.
Example output:
2025-10-15_AcmeCorp_GDPR-Data-Processing_Consent-Review.pdf
Cross-Border & Multi-Jurisdiction Support
VAT compliance
Organize VAT returns, EC sales listings, and intra-community transactions across multiple EU countries and jurisdictions.
Currency reporting
Handle multi-currency transactions with automatic EUR conversion and reporting for cross-border EU business activities.
GDPR compliance
Maintain detailed audit trails for data processing activities, consent records, and privacy compliance documentation.
Need a custom template for your EU practice? View template builder guide →
Privacy & compliance ready
- Safe-Rename writes copies in-place and leaves originals untouched for audit trails.
- Data processed in-region; we respect your Drive/Dropbox residency settings.
- Confidence preview means every rename is reviewed before apply; no silent changes.
- Retention: we purge processing data after rename. Only your storage retains files.
Supported Invoice Templates & Vendors
95%+ average accuracy across supported templates. Confidence scores shown for every rename—preview before apply.
Accounting Software Exports
98%+ accuracyMachine-printed invoices with consistent layouts perform best
Cloud Services & SaaS
97%+ accuracyDigital-native PDFs with predictable structure
Utilities & Telecom
95%+ accuracyStandard utility bill formats in most US states
Credit Card Statements
96%+ accuracyAll major US credit card issuers supported
Office & Retail Suppliers
93%+ accuracyHigh volume business suppliers
Scanned Documents
85-92% accuracyQuality depends on scan resolution (300+ DPI recommended) and contrast
Advanced Capabilities
- •Handwritten receipts: AI-powered OCR handles handwritten text with intelligent field extraction and confidence scoring.
- •Low-quality scans: Advanced image enhancement pre-processing improves readability. Works with scans as low as 150 DPI with automatic contrast adjustment.
- •Custom layouts: AI learns vendor-specific formats automatically. No manual template creation needed—system adapts after seeing 2-3 examples.
- •Multi-currency: Supports 150+ currencies with automatic conversion and regional format detection (commas, periods, symbols).
Don’t see your vendor? Request support →
Stop losing hours to manual renaming
Clean filenames without extra clicks. Built for bookkeepers, accountants, and small offices processing invoices and receipts monthly with EU data residency.
Privacy-first obligations
You need confidence before renaming client documents—and proof your originals stay untouched for GDPR compliance.
Manual QA does not scale
Spot-checking filenames for every client is slow and error-prone. Need audit trails and user attribution.
Per-client patterns take hours
Each client needs YYYY-MM-DD_Client_Invoice patterns. Setting them up manually wastes billable time.
Start fast, rename smart
Rename invoices and receipts fast, with confidence preview to spot-check runs.
Invoices
YYYY‑MM‑DD_Client_Invoice‑{Number}_${Amount}.pdfBuilt for recurring vendor invoices. Works with QuickBooks exports and scan uploads.
Receipts
YYYY‑MM‑DD_Vendor_${Amount}.pdfPerfect for credit card receipts and emailed confirmations.
Bank statements
YYYY‑MM_Client‑{Code}_Bank‑Statement_{Month‑YYYY}.pdfKeep account codes consistent per client automatically.
Scale without compromise
Client rules, shared workspace, confidence preview—optimize throughput for 20,000–100,000+ pages per month.
Client rules
Save naming templates per client or vendor. Apply consistent patterns across your firm. Reuse monthly without reconfiguration.
Confidence preview
Review every suggested filename before apply. Spot-check high-volume runs. Approve batches with one click.
Shared workspace
Team access with audit-friendly logs. Connect to Google Drive or Dropbox Business shared folders. Respect folder permissions.
Enterprise-ready processing
Handle 20,000–100,000+ pages monthly with consistent accuracy
Frequently asked questions
Do you process data inside the EU?
Yes. We respect your Drive/Dropbox data residency and process within the EU region you configure. We do not store your files after processing.
How accurate is Renamed.to on invoices?
We deliver 95%+ accuracy on supported invoice templates. Every rename shows a confidence score. Preview mode lets you spot-check every suggested filename before apply. You can correct and save rules for next time.
Will you overwrite my original files?
No. Safe-Rename writes new files alongside your originals and keeps them untouched. You can undo any batch with one click. Originals are never modified or deleted. Content-based deduplication prevents processing the same file twice.
Is Renamed.to secure and compliant for EU accounting firms?
We align our controls to SOC 2 principles (not certified). All data encrypted in transit (TLS 1.3) and at rest (AES-256). EU data residency in certified data centers. 2FA and SSO support. Role-based access controls and full audit logs. GDPR ready.
Can I limit OAuth access to specific folders?
Yes. Request folder-level access only—never full Drive/Dropbox. Tokens stored encrypted, auto-expire after 90 days, and are revocable instantly from your dashboard. We never request more permissions than needed.
Can I audit every rename?
Safe-Rename keeps originals untouched and writes copies with full audit logs. Confidence preview shows each rename before apply. Audit logs capture user, timestamp, and original filename.
How do you handle retention?
We purge processing data immediately after writing renamed copies. Only your storage retains the files. No long-term copies stay with us. Full data export available before deletion.
Can I map per-client VAT or compliance fields?
Yes. Templates support custom fields like {VATNumber}, {ClientCode}, {Client}, {Vendor}, {InvoiceNumber}, {Amount}, {Date}, {Month-YYYY}, and more. Save and reuse them per client. Set custom confidence thresholds per client.
What file formats do you support?
We process PDFs with OCR for scanned documents. Support for invoices, receipts, bank statements, VAT returns, payroll documents, and utility bills. 300+ DPI recommended for best OCR accuracy.
How long does it take to process files?
First batch under 3 minutes including setup. Processing speed depends on file size and page count. Most single-page invoices process in 5–15 seconds. Batch of 100 invoices typically completes in under 10 minutes.
Do you support multi-currency transactions and EUR conversion?
Yes. Templates support currency fields and automatic EUR conversion for cross-border EU transactions. Handle invoices in GBP, USD, CHF, and other currencies with consistent EUR reporting for consolidated financials.
Can you handle VAT returns and EC sales listings?
Yes. We support VAT return templates with quarter-based naming and EC sales list processing. Extract VAT numbers, intra-community transaction amounts, and generate compliant filenames for EU tax submissions.
How do you ensure GDPR compliance for client data?
Data processing happens in-region within the EU. We purge all extracted metadata after 90 days. Original files never leave your storage. Full audit logs track all processing activities. Data export available before deletion.
Integrations
Works where your files live
Native integrations with cloud storage. Connect automation platforms for complex workflows. Use our API for custom builds.
Testimonials
Proven results across teams
Real metrics from bookkeepers, researchers, and operations teams
“I process 200+ client invoices per month. Renamed.to cut my filing time from 3 hours to under 20 minutes. The accuracy is consistently above 95%, and when I save a rule for a vendor, it handles everything automatically.”
Ina C.
Bookkeeper, Small Business Clients
“Downloaded 60 research papers last week. Created 3 naming rules based on author and year. Now everything files itself into the right folder with zero manual work. First rename took under 3 minutes to set up.”
David P.
PhD Candidate, Computer Science
“We handle contracts, NDAs, and vendor agreements daily. The confidence score preview lets us catch edge cases before they file. Saved rules scaled across our team of 8. No more IMG_4387.pdf in our shared Drive.”
Marcel T.
Operations Admin, Legal Tech
“I process 200+ client invoices per month. Renamed.to cut my filing time from 3 hours to under 20 minutes. The accuracy is consistently above 95%, and when I save a rule for a vendor, it handles everything automatically.”
Ina C.
Bookkeeper, Small Business Clients
“Downloaded 60 research papers last week. Created 3 naming rules based on author and year. Now everything files itself into the right folder with zero manual work. First rename took under 3 minutes to set up.”
David P.
PhD Candidate, Computer Science
“We handle contracts, NDAs, and vendor agreements daily. The confidence score preview lets us catch edge cases before they file. Saved rules scaled across our team of 8. No more IMG_4387.pdf in our shared Drive.”
Marcel T.
Operations Admin, Legal Tech