How much does manual document naming and filing actually cost your team?
- Enter your monthly file volume, time per file, and labor rate
- See the annual cost of manual filing calculated in real time
- Compare against AI-powered automation to find your ROI and break-even point
Proof: The average team spends 2-5 minutes per file on naming and organization. At 500 files/month, that is 25+ hours of labor every month.
Manual document processing costs businesses thousands of dollars annually in labor alone. Use this calculator to quantify the exact cost for your team and see how automation compares.
- A team processing 500 files per month at 3 minutes each and $35/hour spends $10,500 per year just on naming and organizing files.
- The same volume through renamed.to costs about $54 per year (pay-as-you-go credits, no subscription), saving over $10,400 annually.
- Hidden costs like misfiled documents, duplicated work, and search time are not included, making the real savings even larger.
Free, no signup, and all calculations happen in your browser.
Every file that passes through your team costs money to name, organize, and store correctly. Most businesses have never calculated this cost because it is spread across dozens of people and hundreds of small tasks. This calculator makes the invisible cost visible.
Adjust the sliders to match your team. Results update instantly.
Cost calculator
Enter your numbers below. All calculations happen instantly in your browser.
Your numbers
Annual savings with renamed.to
$10,446
19,344% ROI
25.0
300 hours/year
$10,500
$1.75/file manual
$54
$0.01/file (credit packs)
$1.75
Manual processing cost
Annual cost comparison
Why this matters
Document processing costs are invisible until you measure them. Here is why most teams underestimate the impact.
Time is money, literally
Every minute spent renaming a file is a minute not spent on billable work, client service, or strategic tasks. At $35/hour, a 3-minute renaming task costs $1.75. Do that 500 times a month and you have a full-time job hiding inside admin work.
Hidden costs compound
The calculator shows direct labor cost, but misfiled documents create ripple effects: rework from wrong file versions, audit failures from inconsistent naming, and hours lost searching for documents someone filed under the wrong name.
ROI of automation is immediate
AI-powered renaming processes files in seconds, not minutes. It reads the document content, extracts dates, vendors, and project names, then applies consistent naming conventions automatically. Most teams see payback within the first week.
Stop paying people to rename files. Renamed.to reads every document, extracts the key details, and names it correctly in seconds.
50 free renames, no credit card required.
Frequently asked questions
How accurate is this calculator?
The calculator uses the inputs you provide to compute direct labor costs. Actual costs may be higher because it does not include indirect costs like misfiled documents, duplicated work from inconsistent naming, or time spent searching for files. Think of the result as a conservative floor, not a ceiling.
What counts as “document processing time”?
Document processing time includes opening the file, reading or scanning it to understand the contents, deciding on an appropriate name, typing the new filename, moving the file to the correct folder, and verifying the naming convention was followed. For most knowledge workers this takes 2 to 5 minutes per file.
How does renamed.to pricing compare?
Renamed.to uses pay-as-you-go pricing: $9 for 1,000 files ($0.009 per file), with volume discounts for larger packs. No monthly subscription required. The AI reads each document, extracts key metadata like dates, vendors, and project names, and renames it in seconds. At 500 files per month, that works out to about $4.50/month versus hundreds of dollars in manual labor.
What industries spend the most on manual filing?
Construction, legal, healthcare, accounting, and logistics consistently spend the most on manual document processing. These industries deal with high volumes of PDFs, strict naming requirements, and regulatory compliance. A mid-size construction firm may process 2,000 to 5,000 drawings and submittals per month.
Can I share this analysis with my manager?
Yes. Adjust the sliders to match your team numbers, then take a screenshot or share the page URL. The calculator runs entirely in your browser with no data sent to any server, so you can share the link and have others enter their own numbers.
Related resources
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50 free renames. Pay as you grow.
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