30 ready-made AI prompts for file organization, naming conventions, and document management
- Browse by category, platform, or difficulty level to find the right prompt
- Click any prompt card to expand and copy the full prompt text
- Replace the bracketed placeholders with your details and paste into ChatGPT, Claude, or Gemini
Proof: Covers 6 categories: naming conventions, folder structures, document management, cleanup, compliance, and team collaboration.
AI assistants like ChatGPT, Claude, and Gemini are powerful tools for file organization, but only when you give them the right instructions. Generic prompts produce generic results.
- Specific prompts with context, constraints, and output format requirements produce usable naming conventions, folder structures, and policies.
- Each prompt below includes placeholders for your industry, team size, storage system, and other details that shape the output.
- Prompts are tagged by AI platform compatibility and difficulty level so you can find the right one quickly.
Free, no signup, and all data stays in your browser.
Writing effective prompts for file organization tasks takes trial and error. These 30 prompts have been crafted with specific structures, constraints, and output formats that produce actionable results on the first try. Browse by category, filter by AI platform, and copy the one you need.
Click any prompt card to expand the full prompt text. Replace bracketed placeholders before pasting.
Prompt library
Filter by category, platform, or difficulty. Click to expand and copy.
Why this matters
AI can save hours on file organization tasks, but the quality depends entirely on the prompt. Here is what this library gives you.
Skip the prompt engineering
Each prompt is structured with context, constraints, and output format requirements. No need to iterate through five versions to get a usable result. Copy, customize the placeholders, and paste.
Proven templates
These prompts follow best practices for AI interaction: they specify the role, provide context, define the expected output format, and include edge cases. The structure produces consistent quality across different AI models.
Works with any AI assistant
Every prompt is tested with ChatGPT, Claude, and Gemini. Platform tags indicate which models produce the best results for each task, but all prompts work across all major AI assistants.
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Frequently asked questions
What AI models work with these prompts?
All 30 prompts work with ChatGPT (GPT-4 and later), Claude, and Google Gemini. They use natural language instructions that any large language model can follow. Some prompts that involve generating scripts or complex analysis work best with the latest models.
Do I need to customize the prompts before using them?
Yes, each prompt contains bracketed placeholders like [INDUSTRY] or [FILE LIST] that you should replace with your specific details before pasting into your AI assistant. The more context you provide, the better the output will be.
Can AI actually organize my files automatically?
AI chatbots can generate naming conventions, folder structures, policies, and scripts, but they cannot directly access or move your files. For automated file renaming and organization that reads your documents and renames them intelligently, tools like renamed.to bridge this gap by applying AI directly to your files.
How are the prompts organized?
The library is organized into 6 categories: File Naming Conventions, Folder Organization, Document Management, Cleanup and Deduplication, Compliance and Security, and Team and Collaboration. Each prompt also has a difficulty tag (Beginner, Intermediate, or Advanced) and platform compatibility tags.
Are these prompts free to use?
Yes, all 30 prompts are completely free with no signup required. Copy any prompt, customize the placeholders, and paste it into your preferred AI assistant. The library runs entirely in your browser with no data sent to any server.
Related resources
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Browse the full collection of file management tools
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